St. Paul's Congregation Council Minutes

ST.  PAUL’S EVANGELICAL  LUTHERAN CHURCH

Congregational  Council Summarized Report

May 27, 2008

The meeting of the congregational council was held the fourth Tuesday, rather than the usual Monday, due to the Monday observance of Memorial Day.  Meeting was called to order by President, Jim Rengert, who gave devotions from Psalm  69:16-17.  Fifteen council members and one guest were present.

The guest report was from Dick Daly, speaking for the church handbook committee.  The handbook is nearly completed.  Council looked at one hard copy and at two other copies,  accessed through the computers of John Grangaard and Ron Mai—both of whom were committee members.    There is a complete table of contents and cross-referencing for easy access. Soon one hard copy will be kept on the desk of the church secretary and another kept in the library.  A committee to review the handbook will be formed, then it will be OK’d by the council.  It was recommended that a document review committee function on a yearly basis.  A further suggestion was that a running history be kept at the back of the book,  to keep a record of the updates of the handbook as they occur.   Pastor Rauch acknowledged and complimented the hard work of this handbook committee.

The secretary’s report was read and approved. The treasurer’s reports for March and April were read, discussed and approved.

Committee Reports:

Property Committee said that bids have been received for the work to be done at the back of the educational wing and at the side entrance to the narthex.  Approval to proceed with this project requires a congregational vote, since the dollar amount is greater than $2,500.  Notice will be given and the vote may take place June 15^th.  A limit not to exceed $7000, will be proposed. 

City officers have been contacted to look at the possibility of repair  work on the alleys surrounding St. Paul’s building .  The gate to the alley behind the Excel Academy building will not be left closed over a weekend in the future.  Kairos Academy does hope to once again use our building for their school during the 2008-09 school year.  

Rental Property report brought up the question of obtaining a 5013-C exemption for non-profit organizations, that would keep St. Paul’s from  being taxed for the operation of  the rental properties.  This subject will be further looked into.  It was also suggested that ea. Separate rental be kept in its own account, so that we have a clearer picture of what each of the units is doing.

Evangelism Committee told of sixteen new members who have been welcomed into membership in our congregation, with still more soon to be baptized.  A possible adult education class will be offered.  Dan Fischer has volunteered to help the evangelism committee to find greeters for each Sunday.  Cliff Neibarger has resigned from this job.  The committee discussed their ideas for methods by which to reach members who might attend funerals of deceased members of St. Paul’s.

Youth Ministry final breakfast for this church year is to be Sunday morning, June 8^th.

Congregational Care Committee presented a written report telling of cards sent, visits made and funerals attended.

WELCA report told of funds received from Thrivent, for the Evelyn Chapman benefit.  Attention was called to the food bank donations which will be taken June 15^th.   That date is also Fathers’ Day, and a sign-up sheet was sent around to obtain volunteers to bake pies.

The Four Church Farm is now up-and-running.  It is in good shape for use during the summer season.

Technical/Website committee has attempted unsuccessfully to install the new software that was purchased for our computers.  We are still waiting to hear from those who sold it to us regarding what steps may be taken to correct the problem.  A further issue having to do with our church WebPages has to do with protecting the privacy of members.  Ron Mai will review all items to maintain privacy, before submitting them to the Blegvad’s for posting.

Committee Reports were accepted, and there was no old business.

A report from the group to review the job description for our potential new church secretary was passed out.  It was accepted as written, with the exception of the furnishing of healthcare insurance.  The item of insurance will be revisited in six months’ time.  To date, six applicants have turned in resumes for the position of secretary.  Five will be interviewed this week by   counsel executives.  Their recommendation will then go to the entire council for approval.  Action will be taken as soon as possible.

The regular, June council meeting was moved to July first, because of anticipated absences of council members at the usual fourth Monday.

Meeting closed with prayer led by Pastor Rauch.

Submitted by Jan Rengert, counsel secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregational Council Meeting Summary

April 28, 2008

The Congregational Council meeting opened with devotions led by Jim Rengert:  We were created by God to dream.

Fifteen council members and 3 guests were present.  Council minutes from March were approved, and the treasurer’s report was deferred until the next meeting, due to Sally Finck being away on  vacation.

Dick Daly, Crystal Stamper and Jean Hovland reported on their recommendation with regard to the possibility of acquiring a part-time youth minister for St. Pauls.   It was felt that this would be a necessary and worthy undertaking.  The matter will be placed on the website for congregational information and consideration.

Jean told of a meeting with parents of youth interested in attending the 2009 Youth Gathering in New Orleans.  Eight of our young people have expressed an interest in going to the gathering.

 Committee Reports:

A written report from the Property Committee was read.   One of the issues had to do with patching the alleys around the church.  Russ Hovland will talk with the city engineer about this possibility.  Also Excel Academy left gates closed to the alleys over the weekend, and this will be checked into.

The Rental Property Committee is pursuing the matter of rental payments to be made on the 105 Locust St. house. 

Congregational Care Committee reported on funerals attended and cards sent out to members.

A small group is one possible way of seeing that funeral services for deceased members are attended.  Linda Smart will discuss this with Willis Trainor (Small Groups Chairperson).

WELCA told of a successful Rummage/Bake Sale on the 18^th-19^th of this month.  Nearly $500 was raised.  The benefit meal for Evelyn Chapman was an event of April 27^th.  In excess of $4,000 was raised by a combination of donations and matching funds from Thrivent.  The exact manner in which this benefit will be administered is yet to be determined.  Council voted to recommend rent payments as an eligible expense.

Technology/Website Committee report was from Ron Mai.  Updating the computer on the desk of the church secretary needs to be done.   Ron M. and Jens Blegvad are separately checking into expenses for such an undertaking. 

Old Business:

We once again discussed the “Wish List” being administered by Ron Howard.  Smaller items needed by the various groups within St. Pauls are to be reported to Ron H.  One such item would be the portable microphone, which has disappeared.

A report from the Handbook Review group is expected to be forthcoming in May.

New Business:

A letter was read from Wm. Wittman, requesting that existing monies be transferred into the fund for the commissioning of a bell choir piece in honor of the twenty-fifth anniversary of the Jubilate Ringers next year.  The vote to do so was in the affirmative.

To date, there are four resumes turned in by people interested in the job position of Church secretary.  A job description will be drawn up, and a committee for doing so is composed of Kathie Hayden, Fred Freytag and Ron Howard.  The council executive committee will review candidates.

A DVD with a message from Bishop Holloway will be viewed at next council meeting.

Meeting closed with praying of the Lord’s Prayer.

Respectfully submitted,

Jan Rengert, Council Secretary

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregational Council Meeting Summary

March 24, 2008

Thirteen council members and one guest were present when the March meeting was called to order by Jim Rengert, council president.  Devotions  were given by the president.

Guest report was from Willis Trainor, who distributed to council members a written report with regard to the Small Groups Ministry.  This furnished an update on groups now functioning or slated to start soon.  Willis’s paper also carried a report on the progress of the Organ Task Force.  We were informed that Chas. Kegg of the Kegg Pipe Organ Co. gave an evaluation of work needing to be done to rehabilitate and/or to replace parts of our present Wicks Pipe Organ.  This was a second opinion for the purpose of comparison with suggestions from  Mueller Pipe Organ Co.  More information will be forthcoming as the OTF continues to function.

The secretary’s report and the treasurer’s reports were discussed and approved.  The treasurer’s reportshowed a balance in the checkbook, as of February 29^th of $8,631.18.

Committee Reports:

Property committee met, and the written report showed that Goodwill has re-waxed some areas of the educational wing.  Frank Hupp is replacing screen material for windows in the front hallway.  An electrical inspection was done; there is the possibility of  adding a few electrical outlets to make less use of electrical cords necessary.  The committee will again take up the issue of rehabilitating the nort narthex entrance.

Rental property insurance review sheet was distributed showing that additional coverage has been added by switching to Madison-Collins-Stephens Insurance Co.  All rental properties are now with this company.  There was discussion about the rental payments at the Locust Street properties.

Evangelism Committee did not meet this month, but Pr. Rauch told of several new members to be received into the congregation on April 20^th.

Congregational Care Committee reported  that the committee continues to serve member of St. Paul’s by visiting and taking flowers and communion to shut ins.  Easter lilies were delivered to them the week after Easter, and cards were made in Sunday School class and sent out.

A written report was given by WELCA of both past and future activities of   this women’s group.  The regular meeting for the purpose of electing WELCA officers will be at Damon’s Restaurant, April 5^th—all women of the church are welcome.  A rummage sale is planned for April 18-19.  A new-member reception will happen April 20.  April 27, a baked steak dinner benefit   will be served from noon to 2:30, with proceeds for Evelyn Chapman.  May 11^th—Mothers’ Day—the men will be responsible for a reception honoring the mothers of St. Paul’s Congregation.

Four-Church Farm report was given by Pr. Rauch, who told of the Easter Sunrise Service held there.

Technology/Website report showed the purchase of a 500 GB hard drive and the OneCare software to back up the church’s computers—both at considerable savings.

Committee reports were accepted.

Old Business:

A report was given by Kathie Hayden on the synodical leadership meeting at Trinity Lutheran in Downtown Columbus on February 7^th, which she as council vice president and Jim Rengert, council president attended.  The meeting was quite helpful and informative.

New Business:

Council discussed the creation of a congregational “Wish List” to see to the acquisition of needed items for congregational use.  Such items as a new Christmas tree (or trees), a new buffer for the property committee and some new replacement televisions were mentioned.  Ron Howard will oversee the creation of such a “list”, and if you know of something that should go on that list, please contact Ron.

It was pointed out that due to the illness of our church office secretary, Thelma Trainor has been volunteering time to keep the office up and running.  In early April Thelma will need time off for a surgery, and she’s currently constructing a schedule of those to serve in her stead.

Evelyn Chapman’s employment with the church will terminate as of April 30^th.  We will be looking for a job candidate and soliciting resumes from within St. Paul’s first; then will look for outside help.  The executive committee of council will review the applicants.

Roundtable:

Linda Smart complimented and thanked the Jubilate Ringers for playing at the Saturday Easter Service.

Sally Finck thanked all of the musicians who made the Easter Service even more beautiful.

Gary Mayfield asked to sign up for church committees.

Ron Howard told of attending the Grove City Nazarene service “The Risen Christ” pageant.

Pr. Rauch announced that he and Judy will be celebrating their 40^th wedding anniversary with a trip to Holland to visit family there.  They will be away from April 21 to May 1.  Supply pastor will be Jeff Gill.

Meeting adjourned.  Pastor closed with prayer.

Submitted by Jan Rengert, Council secretary

ST. PAUL’S CONGREGATIONAL COUNCIL

Meeting Summary

February 25, 2008

Meeting was called to order by Pres., Jim Rengert, who offered devotions.  All but two members were present.

A guest report was given in the form of a letter to the Youth and their Parents, by Jean Hovland, representing the Youth Ministry Committee.  It was pointed out that the 2009 Youth Gathering will be in New Orleans, LA, for just one week in 2009 (July 19-28), rather than  two sessions as in the past.  It is expected that given the shorter time period, spaces for those youth wishing to attend will fill rather quickly.  We need to reserve space by September, 2008.  St. Paul’s has nine eligible to attend and participate.  So far the young people have raised $6000 toward that project.   There will be a parent and youth meeting on Wed., March 26^th of this year.  Pastor Rauch spoke of the Gathering as a positive enrichment experience for St. Paul’s youth.   Council voted to support the youth gathering.

Secretary’s and Treasurer’s reports were approved.

Committee Reports were given as follows:

Small Group Ministry is currently using the Lenten study book for various study groups.

The Property Committee is having some of the floor cleaning and waxing re-done by Goodwill.

Rental Property Committee did not meet, but is taking insurance bids for the rental houses.

Congregational Care Committee representative attending the funeral of Frances Grayson.  Diane Ganz Sunday School children will be making Easter cards for our shut-ins. 

WELCA is doing the community Lenten Luncheon next Wednesday, March 6.

The Technology/Website Committee reported on a program, which could be purchased for minimal cost, that would automatically and regularly back-up items on the church’s computers.  It was decided to purchase this program.

Old Business:

Jim Rengert mentioned   the meeting for church leaders held February 7^th in Columbus.   Bishop        Holloway met with people in leadership positions for churches of our synod.  A detailed report will be given by Kathie Hayden at next council meeting.

New Business:

Council members signed up for service on the various church committees.

The several Lutheran summer camps are readying for the 2008 summer season.  In the past, St. Paul’s has made $100 camperships available to those young people wishing to attend from our congregation.  A discount is also available to those who sign up prior to the end of March.  This information will be made available in the Forward.

Roundtable:

John Graangard mentioned that members should provide descriptions of the services provided by the committees on which they serve.  These descriptions will be included in the Church handbook that is being brought up-to-date.  Descriptions may be given to John or to Dick Daly.

Kerril Foster called attention to the need for a well-administered master-schedule of the events that are planned to take place on church property. Provisions have been made to help Evelyn Chapman, our church office secretary, keep these activities straight, so that there will be no conflicts of overlapping room usage.  If you have questions, please contact the church office.

Closing:

Prayer was offered by Pastor Rauch.

 Submitted by Jan Rengert, Council Secretary.   

ST. PAULS EVANGELICAL LUTHERAN CHURCH

CONGREGATIONAL COUNCIL MEETING SUMMARY

January 28, 2008

The meeting was called to order by President, Dick Daly, who offered devotions.  New council members, Kerrill Foster,  Gary Mayfield and Andy Grangaard were welcomed.

The Guest Report was by Willis Trainor.  He spoke and submitted a written report regarding the Organ Task Force meeting January 18th  in which task force members received answers from the Muller Pipe Organ Company to questions  about the upkeep of our pipe organ.  A second opinion will be received in March with regard to this matter.  Willis also told of the congregation-wide study for Lent.  The book, The phoenix Affirmations:  A New Vision for the Future of Christianity, will be used for this study.  Books may be purchased for $5, and sign-up sheets for the groups doing this study will be in the church hallway.  Further  guest report was with regard to the Small Groups Ministry.  We were told of groups currently meeting on a weekly or a monthly basis.  Suggestions for new small groups are welcomed. 

Council proceeded to elect officers for the coming year.  New council president is Jim Rengert, and vice president is Kathie Hayden.  Jan Rengert will again serve as secretary with Sally Finck keeping the job of  treasurer.

Minutes were read and approved, as was the treasurer’s report.  Treasurer’s report showed a checkbook balance as of the end of December, 2007, of $16,376.94.

Committee reports:  Property Committee reported that the floor cleaning and waxing had been done on January 22^nd.  Rental Property Committee is checking into the matter of insurance on rental properties.They also submitted a written report of their agenda for repairs and upgrades to the rental properties.  Congregational Care Committee report was by Linda Smart.  She told of attending the funeral of Ethel Peck.  A written report was submitted from the Youth Ministry Committee which held its last meeting January 9^th.  Next Luther League meeting is planned for February 3^rd.  The next youth breakfast will be served between church services on February 10^th.  The meeting for March will be a movie meeting and in April the group will go bowling.  The task force meeting regarding the hiring of a new youth minister will happen on February 13^th at 6:30 P. M.  WELCA reported that they had served a luncheon at the time of Ethel Peck’s funeral.  Four-Church Farm is going through its winter hiatus. Ron Mai, reporting on the church website told of plans to take pictures of new council members.  Staff addresses will be added to the website as will the church annual report.  Council reports were accepted.

Under new business…a card of thanks was read to council by Dick Daly for the missionary trip to Armenia by Dick’s wife, Anne and daughter Erin.  Dick further gave the  rental property committee report (mentioned above).  Pastor Rauch told of the purchase of a new Risograph for the church office.  The old one was ten years old and had given service of nearly a million copies.    Attention was called to a synod-ical event for congregational lay leaders which will be in Columbus on February ninth.

The Roundtable:  Russ Hovland informed us that our Licking/Knox County chapter of Thrivent had received an award for excellence.  The two-counties receive about $6000/year from Thrivent and St. Pauls gets about $1600.  It was reported that the Craft Fair  brought in approximately $600 and Thrivent funds of  $400 will be added to that for a total $1000 to help the Rose Godenswager  family.  Tim O’Keefe told of his recent trip to Biloxi, Mississippi, to work with Habitat for Humanity.  There were 7 who went from central Ohio.  This time they worked on refurbishing an older home ruined by hurricane Katrina.  Russ told of the trip he and wife, Jean, made to Tanzania to visit daughter Carey who is a missionary there.  St. Pauls  was informed of the uses for the $2000 gift to Tanzania from our church.

Closing prayer was offered by Pastor Rauch.

Report respectfully submitted by Jan Rengert.  

ST. PAULS EVANGELICAL LUTHERAN CHURCH

Congregational Council Meeting Summary

December 17, 2007

The meeting was called to order by Dick Daly, President, who offered devotions.

Minutes were approved, as was the treasurer’s report.

Committee reports were given as follows:

Property Committee is taking estimates for the repair of the north entrance to the church narthex.  They also reported bids received on the stripping and waxing of the floors in the educational wing.  Good Will Industries gave the lowest bid, and after some discussion, council voted to give them the job.

Rental Property Committee offered a written report on cement work done at the Locust Street property.  A 3-year  projection of rental income will be given at next council meeting.

Education Committee also passed out a written report.  45 Christmas shoeboxes were put together by St. Pauls.

The youth breakfast was reported to have earned $1202 which monies will be matched by Thrivent.  Also to be matched is a $200 income from the sale of 2008 calendars.

Congregational Care reported the need for folks to deliver 39 of the poinsettias which will grace our altar on Christmas Eve.

WELCA e-mailed a report telling of their December meeting on Dec. 8^th—a luncheon at The Place Off the Square.  They further reported on the meal they served when the assistant to our bishop, Terry Morgan, visited St. Paul’s.

Stewardship Committee reported on the Stewardship drive, being done this month.  Estimates of giving may be placed in the Youthfully Yellow box in the church narthex.

The Tech Committee reported that our site on the internet is currently up-to-date.

Old Business:

It was noted that the church budget was approved at the December Congregational meeting.  Newly elected (or re-elected) council members are Sherry Hupp and Kerrill Foster, Ron Mai, Andy Grangaard and Gary Mayfield.

New Business:

Changes to the north entrance of the church narthex have been postponed until warmer weather.

It is time for the annual report to be issued.  Those reporting on the various activities and organizations within the church should have their information in the church office no later than January 11^th.

The installation date for council members has been set for services the weekend of January 26-27.

Roundtable:

A vote of thanks goes to the children and youth of the church, to Judy Rauch (director) and to any others who helped to put on the kids’ Christmas program as the sermon on Sunday, December 16^th.  It was a job well done and enjoyed by all.

Pastor Rauch, speaking on behalf of the council and other church members, thanked Dick Daly for his outstanding service as council president during the year 2007.

The meeting closed with prayer.

 Submitted by Jan Rengert, council secretary        

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

CONGREGATION COUNCIL MEETING

NOVEMBER 26, 2007

SUMMARIZED REPORT

 The Congregation Council met Monday evening with fifteen members in attendance.

 Devotions were led by Council President, Dick Daly.  No guest reports were presented.

 The Secretary’s Report and Treasurer’s Report were approved.

Committee Reports were given.  The Property Committee received one estimate for the refurbishment of the north-side door entrance to the Church Narthex.  Three estimates have been received to strip wax and apply five coats of wax to the first-floor hallway of the education building, Danford Hall, kitchen, nursery, and upstairs hallway.  Approval of these projects was tabled until the December meeting in anticipation of additional estimates.  Evangelism Committee:  President Daly gave Temple Talks at the November 10 and 11 services discussing the Coalition of Care and the Community Dinner.  St. Paul’s is working on a way to recognize guests and visiting family members during Church services.  Congregational Care Committee:  Forty-eight fruit trays and 10 food baskets were assembled and delivered.  Youth Ministry:  A Luther League Event Calendar has been developed for the entire year.  The Luther League has been separated into three age groups: 3-5^th grades, 6-8^th grades, and 9-12^th grades.  The leagues will meet from 3-5 P.M. on the first Sunday of the month at the Church unless otherwise determined.  The meetings will begin with group devotions followed by the planned activities for the respective age groups.  Tim O’Keefe mentioned the possibility of joining with other congregations to form a youth group (16 years and older) to travel to Biloxi, Mississippi, this summer to assist with Habitat for Humanity.  Jean Hovland is selling “2008 Scripture Calendars” to benefit the Youth Gathering fund.  WELCA:  A luncheon was held for 29 individuals on November 15 following the Thanksoffering Church Service.  The WELCA Christmas luncheon is December 8^th at the Place Off the Square from 11:30-1:30 at a cost of $10 per person.  All women of St Paul’s are invited.  Contact Julie Ingram at 345-8564 for reservations.  The WELCA “Mitten and Hat” Christmas tree will be placed in the hallway between the Lobby and the Narthex.  The plumbing at the Four-Church Farm is being winterized in preparation for the colder months.  The other congregations will be responsible for closing the farm for the winter.  Ron Mai stated that pictures of the Thanksgiving help with the fruit trays and food baskets have been posted to the St. Paul’s website.  Also, all sermons are up to date.

Under Old Business, the St. Paul’s Anti-Harassment Policy was approved.  The policy includes: definitions of harassment, procedures for dealing with clergy and rostered church leaders, grievance policy, procedures for filing a harassment grievance, and education and training.  Posters will be placed throughout the church explaining the policy; there will be workshops for St Paul’s employees, lay leaders, and volunteers; and third parties who make use of the church facilities will receive the harassment pamphlet with the church-use request.  The Proposed 2008 Budget was approved and will be voted on by the Congregation during the November 15 and 16 services.  The Congregation Council Slate of Nominees to begin service on the Congregation Council beginning in January 2008 was approved to go forward to the Congregation for a vote during the November 15 and 16 services.  Fifteen St. Paul’s volunteers assisted at the November 14 Community Outreach Dinner where 340 people were served.  St. Paul’s continued involvement in the community dinners will be as a co-host where our volunteers will assist with food preparation, serving, and cleanup.  Therefore, St. Paul’s will not be hosting a community dinner in January.  The dinners will continue to be held at First Methodist Church on the second Wednesday of each month.

New Business dealt with the December 9^th Synod Visitation by Reverend Terry Morgan, Assistant to the Bishop of the Southern Ohio Synod for our area, to meet with our congregation and preach at both services.  The December Congregation Council Meeting will be December 17 at 7:30 P.M.

During the Round Table, Tim O’Keefe stated he would be returning to Biloxi, Mississippi, in January to continue his work with Habitat for Humanity. Pastor Rauch thanked all those involved with developing the St. Paul’s Anti-Harassment Policy for their outstanding work: President Daly, Kathy Hayden, Ron Mai, and Ron Howard.

The meeting closed with a pastoral prayer.

Submitted by Vicci Walters for Jan Rengert, Council Secretary

St. Paul’s Evangelical Lutheran Church

Congregational Council Meeting

October 22, 2007

Summarized Report

Congregational Council met Monday evening with seventeen members and two guests in attendance. 

Devotions were led by Council President, Dick Daly. 

Guest, Willis Trainor, reported on Small Group Ministry and on the Pipe Organ Task Force.  The task force met earlier in the month with organ technician, John Mueller, to assess condition of our Wicks organ.  A full report on task force recommendations may be expected after the first of the year.

Guest, John Jordan, told of plans being considered for repair and enhancement of the side door entry to the church narthex.  This is in response to a gift received from Betty Moore that is earmarked for this purpose.  Drawings of proposed plans were distributed and studied by council members.

The secretary’s minutes and the treasurer’s reports were approved.

Committee reports were given.  Rental Property committee reported that there is now a renter in the 105 Locust St. apartment—Diane, daughter of our church office  secretary, Evelyn Chapman.  The Evangelism committee is focusing on making the church building even more hospitable to visitors.  Congregational Care committee is readying to put together Thanksgiving fruit baskets for the sick and shut-ins.  Youth Ministry met and is inviting volunteers to work with our youth; those interested in doing so should let Crystal Stamper know.  WELCA has served a recent bereavement luncheon, and has cancelled the November benefit meal that was planned.  This was to have helped the Godenschwager family as they needed a van wheelchair lift for daughter, Rose.  A government grant has covered this expense for them.  The WELCA Christmas luncheon is to be Dec. 8^th at the Place Off the Square.  Four-Church Farm is winterizing and will soon be closing the farm for the cold months.  Technology/website committee has updated the church web page.

Under Old Business, an agreement with Excel Academy has been drawn up and approved.  Jackie Sainsbury is now our duly hired sexton, under direct contract with St. Paul’s Church.  The group  considering the feasibility of acquiring a part time youth minister and family co-ordinator met this month and hopes to bring a recommendation to council after meeting with our youth leaders. The next Community Outreach Dinner is to be Nov. 14^th.  Eight or nine members of St. Paul’s helped to serve the Oct. dinner and approximately 243 people were served.  It takes around 40 people being involved to put together a successful meal, and if we can find a sufficient number to take part in the planning, St. Paul’s will be in charge of the January meal.

New Business had to do with the proposed church budget for the new year.  Please be in touch with Diane Ganz if you belong to a committee having a monetary request that should be included in the new budget.  The nominating committee needs to find folks willing to run for congregational council.  Two men and three ladies will be either retiring from council or running for re-election.  Please volunteer, if you would be able to serve the church in this way.  Dick Daly is the contact person. 

During the roundtable discussion, attention was called to the November 15^th Thankoffering church service and luncheon to be held here at St. Paul’s.  Pastor told of his attendance at the installation of Kurt Kusarow, former intern at our church, as bishop of the South Western Synod.

The meeting closed with pastoral prayer.

Submitted by council secretary, Jan Rengert.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

CONGREGATIONAL COUNCIL

 September 24, 2007

Summarized Report

Council met Monday evening, September 24^th, 2007, with all members in attendance except Russ Hovland and Tim O’Keefe, who were in Louisiana working on housing for the 2005 flood victims.

President, Dick Daly opened the meeting with devotions, and the secretary’s and treasurer’s reports were approved.  The guest reports were from Willis Trainor.  A new Small Group will offer a Snack-and-a-Movie evening, beginning in October.  His further report was on the   church organ task force which will be meeting soon to determine steps necessary for the maintenance of our Wick’s pipe organ.

Both written and oral committee reports were given:

The property committee told of the Kairos Academy intentions for their modified use of our church facility   this school year.  They will need fewer rooms than last year.  Excel Academy, which now uses the former city school building abutting our church back parking lot, is now taking bids for improvements to said parking lot; this is in exchange for use of the lot during the week.

Rental property committee reported that former renters at 105 Locust St. have moved out and the apartment is being cleaned in preparation for future tenants.

Evangelism committee noted that Temple Talks are being given each Sunday and that new church brochures have been and are being distributed.

Congregational Care said that  90 cards (birthday, get-well, etc.) have been mailed to various members this month.  A volunteer is needed to take blood pressure readings on first Sundays, since Loretta McCollum will be moving away.

WELCA informed us of their benefit dinner, scheduled for Sunday, November 4^th.  Monies raised will be matched by Thrivent and go toward the purchase of the lift for the Godenschwager van—for Rose.

A special program will be offered during church service on that November 4^th date, by our choir.  The Music & Worship committee reported on plans to sing the “Te Deum” of Mark Hayes, complete with orchestra.

The 4-Church Farm hog roast was a success notwithstanding the rainy weather that Sunday.  It was moved to the Youth Center of St. John’s Lutheran Church.  Some projects in connection with the winter closing of the Farm, will be completed at a workday scheduled for Thursday, the 27th.

The Technology/website committee reported an amazing 10,344 unique visitors to our church website, which continues to be brought up to date.

Under Old Business:

Fred Freytag and Kathi Hayden were thanked for their work on the contract for our hiring of sexton, Jackie Sainsbury, October first.  Council voted to accept the contract.  Fred mentioned the need to review overall policies affecting all church employees.  Ron Howard will be working toward this end along with Fred and Kathie.

Specifics with regard to the Kairos Academy use of our facility for their school were discussed.

The youth ministry committee will be meeting with Ben Rule, October 1^st to brainstorm about the possibility of acquiring a part time youth minister.  Ben has served full time at the Upper Arlington Lutheran Church, and his input will reflect experience with such an undertaking.

A temple talk was given regarding the new community outreach dinners.  St. Paul’s helped serve the first dinner Sept. 12^th, and will continue contributing time and volunteers toward this project.  Council members who attended the Wed. dinner reported great success with about 220 in attendance.

The anti-harassment committee has been meeting to formulate policy, and hopes to have a report ready for next council meeting.

New Business:

Excel Academy requested use of our church kitchen, for preparation of noon meals for their students.  They would only use our kitchen until their new one is completed.  Council felt that this could not work well, given the need for church use  for various functions such as funerals.  For that reason council regretfully declined the request.

It is time to formulate a new church budget for the year 2008.  A committee was appointed for this work, and will report at the October meeting.

Another year-end necessity is the need for a nominating committee to find candidates to serve on council in the coming year.  Those completing their terms are Sherri Hupp, Diane Ganz, Fred Freytage and Ron Mai—who will be finishing their first term of service.  Richard Daly will complete his second term.

Our church Quilting group wishes to have a craft fair in early January—this activity needed council approval and such was granted.

A fund has been started to refurbish the north, handicap ramp that leads to the entrance of the church narthex.  The property committee is expected to make recommendations with regard to this at October council meeting.

A written report was given out containing statistics pertaining to the Licking County Coalition of Care.

Roundtable: 

It was pointed out that there is a need to replace the current (and dilapidated) guest register at the front door of the church.  A new book will be purchased.

Meeting closed with prayer.

Jan Rengert, Council Secretary 

St. Paul’s Evangelical Lutheran Church

Congregational Council Meeting

August 27, 2007

SUMMARY

The August meeting of the church council was in Danford Hall, Monday evening, August 27^th with 14 of the 16 members plus pastor Rauch in attendance.  Devotions were given by council president, Dick Daly.  The minutes and the treasurer’s reports were approved

Committee reports were from:

Small Groups – the basement refurbishing by the Helping Hands small group is 99% completed.

Property—Excel Academy, who has purchased the former Newark city school property at the rear of our

parking lot has offered to re-surface and mark the parking lot in exchange for use during the week.  This 

matter is still pending.

Rental Property—a water problem with the back walkway of the Locust Street property is to be corrected to

prevent rainwater from running down into the basement stairwell.  One estimate has been received and  

more are being sought. The newer renters at the 105 Locust address have moved out.

Evangelism—met August  13^th.

WELCA report was by Julie Ingram who reported a board meeting held Aug. 8^th.  The Fall Benefit has   

been moved to Nov. 2nd.  $1625 is now available from WELCA for the purchase of pew cushions for the  

choir.

Pastor pointed out that the Four-Church Farm hog roast will be an event of September 9^th at 3:30 PM.  This date

coincides with St. Paul’s Rally Day.  All are invited.

Stewardship committee will be doing an “estimate of giving” drive at its usual time during the church year; 

this activity has been divorced from the annual Time & Talent which has already taken place.

Ron Mai gave the Technology/Web Site report, drawing attention to the necessity for keeping current.

Old Business:

It was reported that Kairos Academy will once again be using our church building, but use will be different

from last year.  Exact manner of use is still pending, but is expected to be less.

Ron Mai reported on the new church brochure, which has been put together to detail church activities and

schedules.   This brochure should be available by Rally Day to all members, potential members and

visitors as well as to Welcome Wagon.

Time & Talent compilation of volunteers is now finalized.  Mailings have been sent to 33 co-ordinators in

80 categories.  A goodly number of volunteers have come forth.  Please keep Vicci Walters informed of

new volunteers, so that all who are willing may serve.

The report on the hiring of our sexton, as an employee of the church was given, and  details of her job

description passed out to council.  This will commence as of October first.

St. Paul’s handbook continues to be worked on by the committee, and the contents list, finalized.

St. Paul’s volunteers are needed to help serve the Community Outreach Dinner Monday, September 12^th at

First United Methodist Church.  Dinner will begin at 5 PM.  It was suggested that our volunteers wear

caps, tees, etc. to identify us as St. Paul’s members.

New Business:

Dick Daly read a letter from Jean Hovland in which she suggested the hiring of a youth and family co-

ordinator.  Council was urged to think upon this and to be in touch with Dick with regard to this matter.

A group will meet to discuss, and this will be put on the agenda for next council meeting.

Roundtable:

Tim O’Keefe and Russ Hovland plan to journey to Biloxi Mississippi to work with Habitat for Humanity 

during this next month.

Pastor Rauch told of the Coalition of Care need for new office space.  Such space will be made available to

them, with various downtown foundations making it possible for C of C to rent it for $1/year.

Dick Daly told that his wife, Anne and daughter, Erin, have returned from their mission trip to Armenia.

Meeting adjourned with prayer by Pastor Rauch.

--Jan Rengert, Council Sec’y.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

CONGREGATIONAL COUNCIL

July 23, 2007

P  Dick Daly (pres.)                  P  Sally Finck (trea.)

P  Fred Freytag (vice pres.)     P  Diane Ganz

P  John Grangaard                  P  Kathie Hayden

X Russell Hovland                   P  Ron Howard

P  Sherry Hupp                       X  Julie Ingram

P  Ron Mai                              P  Tim O’Keefe

P  Pastor Wm. Rauch              P  Jan Rengert (sec’y.)

P  Jim Rengert                        P  Linda Smart

P  Vicci Walters                       P  Willis Trainor (guest)

The meeting was opened by the president,  Dick Daly, who gave devotions and a prayer.  Just as did Mary Magdalene, we must be able  to recognize Christ wherever He may appear. 

Copies of the Church Constitution & By-laws were passed out to each council member. 

The guest report was given by Willis Trainor on small-group activities.  He said that the Church Helping Hands group has the basement renewal project about 80% completed. 

There was continued discussion of the maintenance of the Wick’s pipe organ.

The secretary’s report had been read, and changes were noted.  Ron Mai made the motion (#1) to accept this report.  Second was by Fred Freytag.  Voted. Passed. 

Treasurer’s report was discussed for both May and June.   The checkbook balance as of June 30 was $8,879.68.  There was some question that the deposits and income are not always the same.  Sally Finck will give us an answer with regard to this at the next meeting.  Motion (#2) was by Kathie with a second by Jim, that both reports be approved pending the results of the above-mentioned inquiry.  Voted.  Passed.

Committee Reports:

Property Committee – A written report was sent out to all council members.  Russ suggested that both the property and the rental properties committee, should work together to deal with resolving any issues raised by changes that may occur subsequent to the recent purchase of the former elementary school    by Excel Academy.

Rental Property Committee  reported that the door had been installed, the shrubs trimmed and the donated clothes dryer set in at the Locust Street rental apartments.

Education Committee – The annual Vacation Bible School was held July 8 through 13.  Approximately 30 youngsters attended on a regular basis.  It was also stressed that Sunday School teachers are needed.

Youth Ministry Committee – did not meet, but we were told of an August 12^th picnic that will soon take place.

Worship Committee – also did not meet.  However, Pr. Rauch informed us of the death of Earl Utterback, father of our church organist.  Pastor will be attending the funeral Tuesday,  July 24, and will be taking with him  memorial monies given by the Covenant Choir, et al.

Four-Church Farm – plans the annual something-roast (which will be hog this year).  This event will occur at the farm September 9^th.

The Technology/website report was given by Ron Mai, who called to our attention the fact that the website address now appears in our Sunday bulletins.  A new slide-show may now be viewed at the church website, showing Pastor’s visit to the ordination of Carey Hovland in Tanzania.

Motion (#3) was by Ron Howard, with the second by Ron Mai, to accept the committee reports.  Voted.  Passed.

Old Business:  Pastor Rauch read a letter from the director of the Kairos Academy.  Kairos has made a donation to St. Paul’s for their use of some of our church rooms for school purposes during this past  year, and they hope to make a further donation of $400, by the start of the 2007-08 school year.  It is as yet undetermined if Kairos  will be utilizing our facility next school year.

Vicci Walters reported on the Time & Talent sheets.  We were given a rough draft of the results.  A letter of explanation will be sent our to the directors for each category of service, and information will be available to them, regarding those who wish to serve, by the Rally Day deadline.  Rally Day is September 9^th.

We had a report on the church brochure now being compiled.  Those working on this project are to meet Aug. 3^rd.  This brochure should be ready also by the Rally Day deadline.

Jim Rengert  told of the necessity for raising church insurance coverage from $3,600,000 to $4,000,000.

New Business:

We discussed possibilities for St. Paul’s participation in the community outreach  dinners to be held once/month at First United Methodist church, beginning in September.  Diane G. and Dick D. told of their visit to such a community dinner, and gave their impressions of the event.  If we choose to participate a couple of months out of the year, we will need a co-ordinator.  An article will go out in The Forward about this potential activity, and we will personally discuss this with others in the congregation to get their reactions to such a participation.

Pastor told of one of our parishoners,  Adam Kaiser,  who is interested in entering the ministry.  Tests are given prior to becoming a seminarian, and a letter from our bishop requested that St. Paul’s cover the $400 expense for such a test.  Kathie Hayden moved (#4) that we take the expense money from our seminary fund.  Ron Howard seconded the motion.  Voted.  Passed.

Round Table:

Pastor Rauch expressed thanks for the addition to his discretionary fund. 

He uses this resource for helping those from our congregation in need of some financial support. 

Others who request help, but are not St. Paul’s members, are aided by the Coaltion of Care.

Dick thanked WELCS for the deserts that they furnished for the Coalition of Care picnic yesterday (July 22). 

It has not yet been determined exactly how much was raised from the picnic.

Dick told us that his wife Anne and daughter Erin will be leaving for their mission to Romania this Friday (July 27). 

He asked prayers for the success and safety of their mission.

Meeting closed with prayer by Pastor Rauch.

Respectfully submitted,

Jan Rengert, council secretary

ST. PAUL EVANGELICAL LUTHERAN CHURCH

CONGREGATIONAL COUNCIL MEETING

SUMMARY

June 25, 2007

Congregational Council met Monday evening, June 25, with 14 council members and one guest in attendance.  Meeting was called to order by the president, Dick Daly.

A guest, Ellen Wilken, from First United Methodist Church of Newark was present, and briefly outlined a community outreach program which will be sponsored by their church beginning in September.  They will be offering a Wednesday evening dinner and activity session once/month to the entire community and especially to the needy within the community.  She asked that St. Paul congregation consider being a part of this outreach in whatever way we see fit.  Ellen cited the statement “Societies are known by how well they help the poor.”.

A written guest report was from Willis Trainor regarding new and existing Small Group Ministries.  He also suggested the formation of a committee to see to the long-term care or St. Paul’s Wicks pipe organ.  This committee will consist of Willis, Russ Hovland, Tim Utterback, Judy Rauch, Kathy Jordan, Jan Rengert and Ruth Watson.

Secretary’s minutes were approved.  Treasurer’s report was distributed by Ron Mai, in the absence of the treasurer, Sally Finck.  It was decided to table approval of the report until next meeting.  We were told that an audit of the books has been successfully completed by Anne Mayfield, and that all is in order.

Committee reports were given by the property committee, the rental properties committee, the education committee,  the committee for congregational care, the youth ministry committee, WELCA and the 4-Church Farm.  Within these reports, we were reminded of our Vacation Bible School taking place from July 8^th through the thirteenth.  We were informed of the WELCA benefit to be held in the fall for the purpose of raising monies toward a wheelchair lift for the Godenschwager family van.  These committee reports were approved.

Under old business, we were brought up to date on the decision of the church insurance committee, to carry insurance coverage with Erie Insurance.  This coverage will cost St. Paul church $3100 less than it would have had we continued with our former insurance program.

We were told that 65 Time & Talent sheets have been turned in.  Vicci Walters volunteered to help with going over and correlating these sheets so that the new volunteer services will be in order by Rally Day.

There was brief mention of the church brochure being put together for visitors to our church and to those interested in becoming members.  It’s hoped that this will also be in place by Rally Day.

New business was a discussion of the report from Ellen Wilken.  We will postpone action on this matter until Pastor Rauch returns from Tanzania.

Roundtable discussion:  It was decided that it would be apropos to send some congratulation to our former intern, Kurt Kueserow, who has been elected bishop of the Southwest Pennsylvania District of the ELCA.

Russ suggested that the church phone number and website address appear on each church bulletin.

Dick Daly reported on the awarding of the first Daly Scholarship which was awarded at the Granvilll High School Graduation last month, and thanked Fred Freytag for his chairing of the May council meeting

We adjourned with prayer by Jan Rengert.

Submitted by Jan Rengert, council secretary.