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ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

CONGREGATION COUNCIL MEETING

Monday, April 26, 2010

P   Debbie Anctil                                  P   Sharon Britton, (pres.)                                   P   Dan Fischer

P   Kerrill Foster                                    P   Christine Godenschwager,(sec’y.)               Ex Andy Grangaard

P   John Grangaard                               P    Russell Hovland                                            P   Ron Howard (treas.)

P   Sherry Hupp                                    P   Ronald Mai,(assist. Treas.)                           P   Anne Mayfield

P    Gary Mayfield                                P   Tim O’Keefe                                                    P   Amber Riffle

                P   Vicci Walters, (v.pres.)                   Guests: Thelma and Willis Trainor                   P   Pastor Wm. Rauch

The meeting was called to order and devotions were given by council president, Sharon Britton, based on 2 Corinthians 7:10. For godly grief produces a repentance that leads to salvation with out regret, whereas worldly grief produces death.

The secretary’s minutes of the church council meeting held on Monday, March 22, 2010, were approved. And the treasurer’s report showing a cash balance of $18,876.16 on March 31,2010, was approved, following a motion (#1) to do so by Ron Mai. The second was by Anne Mayfield. It was voted upon and the motion carried.

Guest Reports:

An update on Small Group Ministries was given by Willis Trainor. The committee continues to collect and evaluate SGM surveys. At the May meeting the committee will be finalizing vision and mission statements.

Thelma Trainor asks that a separate committee be formed to take the responsibilities of maintaining the church's library, to remove this from the Christian Education Committee description. Council agreed and will post in the next Forward for anyone interested to work in the library.   Computers are being used successfully in Sunday School. Donations of used computers would be appreciated from the congregation and will be requested in the Forward.

Committee Reports received:

Small Group Ministry- (see above Guest Report) Forty-seven members of the congregation participated in the Lenten 2010 Congregation Wide Study.

Education - (See above Guest Report) Volunteers are needed to assist with VBS to be held July 11-15, 2010. The theme will be “Joseph from Prison to Palace.” Please contact the church office to volunteer to help with decorating, kitchen, Bible storytelling, music, science, photography, or guides.

Congregational Care- Successful delivery of Easter lilies was reported.

WELCA – The rummage sale brought in $760.00. The next board meeting will be May 1, 9:30 AM.

Four Church Farm - A special meeting was held by the committee on April 13 to discuss finances for 2010. Mowing duties will be shared by the churches each month starting May 1, to reduce expenses.

Technology/Website – Needed updates to the website were noted.

Motion was made by Kerrill Foster to accept the committee reports. Seconded by Ron Howard. Voted. Motion carried.

Old Business:

1.Handbook - Progress is being made toward eliminating any inconsistencies between the Church Handbook and the committee responsibilities/duties. Council minutes will be reviewed 2008-2010.

2.Congregational Redevelopment - Rev. Ed Williams from The Southern Ohio Synod would be available to come speak and direct an “outreach” ministry for our congregation. Council has decided to continue discussion after the scheduled program on June 12.

3. Resolution for bank accounts- Huntington Bank will be added to the resolution by Council to complete the accessibility issues.

New Business:

1.        Finance/Audit Committee- Wording in the Church Handbook will follow the bylaw/constitution changes as previously voted on by the congregation.

2.        Summer Worship Service- The congregation will be given the opportunity to choose to have a single Sunday worship service during the summer months. This service would be held at 9:30 AM, with a timed-release program during the middle of the service for children instead of a separate Sunday School hour.   If approved, the new schedule for worship will begin after Memorial Day.

3.        Thrivent- Council will be brought more information regarding new policies by Thrivent for donations to organizations that may require a statement from council as to how monies may be spent.

Roundtable:

It has been requested by a member of the congregation that an assisted hearing device be made available for use in the sanctuary for Sunday services.

Question: When will the recording of the Maundy Thursday Service be available?

On May 21, 2010, Pastor Rauch will attend the Southern Ohio Synod Assembly, with Sharon Britton to represent the congregation.

The meeting was closed with prayer by Pastor Rauch.

Council Minutes prepared and respectfully submitted by Christine Godenschwager, Council Secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

CONGREGATION COUNCIL MEETING

Monday, March 22, 2010

P   Debbie Anctil                                  P   Sharon Britton, (pres.)                                   P   Dan Fischer

P   Kerrill Foster                                    P   Christine Godenschwager,(sec’y.)               P Andy Grangaard

Ex   John Grangaard                               P    Russell Hovland                                            Ex   Ron Howard (treas.)

P   Sherry Hupp                                    P   Ronald Mai,(assist. Treas.)                           Ex   Anne Mayfield

Ex    Gary Mayfield                                P   Tim O’Keefe                                                    P   Amber Riffle

P Vicci Walters, (v.pres.) Guests: Thelma and Willis Trainor P Pastor Wm. Rauch

The February Congregation Council met in Danford Hall at 7:30 PM with 12 members, Pastor Rauch, and two guests, Willis Trainor and Thelma Trainor, in attendance.

The meeting was called to order and devotions were given by council president, Sharon Britton, based on Isaiah 43:25. God says, “I, even I, am he who blots out your transgressions, for my own sake, and remembers your sins no more.”

The secretary’s minutes of the church council meeting held on Monday, February 22, 2010, were approved. And the treasurer’s report was approved, following a motion (#1) to do so by Ron Mai. The second was by Russ Hovland. It was voted upon and the motion carried.

Guest Reports:

An update on Small Group Ministries was given by Willis Trainor. The committee continues to collect and evaluate SGM surveys. They have discussed the following for topics for a “SG101”: Small Group 4-CORE elements, Small Group Types, and Small Group Life Cycle.

Thelma Trainor invites the Council to “Save the Date” of June 12, 2010. St. Paul’s will be having a workshop from 10 AM - Noon titled “Youth and Family Ministry, A Foundational Philosophy:” A 90 minute presentation , discussion, and next step development on the importance of creating a healthy youth and family ministry culture within our congregation. It will be presented by Gary Pecuch from The Southern Ohio Synod. It is for all adults, especially those with children, those who know children, AND church leaders.

Committee Reports received:

Small Group Ministry- (see above Guest Report) The Lenten 2010 Congregation Wide Study continues. The small groups are using the study book, Forty Days with the Lord’s Prayer, by Henry F. French. Next SGM Committee Meeting: April 6 @ 6:30 PM to discuss the preliminary Vision-2010 timeline schedule.

Property - A new agreement has been made with the Kairos Acedemy for their continued use of rooms in the education building of the church.

Education - (See above Guest Report) Volunteers are needed to assist with VBS to be held July 11-15, 2010. The theme will be “Joseph from Prison to Palace.” Please contact the church office to volunteer to help with decorating, kitchen, Bible storytelling, music, science, photography, or guides.

Evangelism- New member orientation will be held April 11 & 18.

Youth Ministry - Breakfast will be served on Easter Sunday at 9:00 AM.

WELCA - Upcoming events include a Rummage/Bake Sale to be held in Danford Hall on April 16-17, 2010. Donations are needed, and also help to set-up and assist the sale.

Four Church Farm - A special meeting will be held by the committee on April 13 to discuss finances for 2010.

Technology/Website – Photos of new Council members are on the website. Ron Mai is evaluating the systems of computers in the building for possible use for Sunday School and for the Youth Group, as Thelma Trainor has suggested software programs.

Motion was made by Kerrill Foster to accept the committee reports. Seconded by Ron Mai. Voted. Motion carried.

Old Business:

1.Handbook - Progress is being made toward eliminating any inconsistencies between the Church Handbook and the employee contracts. Specifically being reviewed are the VI Employment Policies and the VII Employee Benefits. Vicci Walters has been comparing the documents and clarifying with Kerrill Foster the actual current practices.

Kerrill Foster has reviewed and put together new wording for the positions of Treasurer, Financial Secretary, and the Stewardship and Finance Committee which was heard and approved by Council tonight.

When complete, hard copies of the Church Handbook will be located with the Council President and in the church office.

2. Recycling - A motion was made by Kerrill Foster that the church use Big “O” Refuse company to provide a recycling container for weekly pick-up at a cost of $12 per month. They will remove all cardboard, glass, and plastic. Pastor Rauch seconded the motion. The pros and cons were discussed by Council, who voted 10-2 in favor of using Big “O” for this service. The tote will be kept in the coat closet on the first floor of the education building.

3. Congregational Redevelopment - Rev. Ed Williams from The Southern Ohio Synod would be available to come speak and direct an “outreach” ministry for our congregation. Council will discuss what actions will be taken with this at the meeting next month.

New Business:

1. Solutions for bank accounts - The necessary document has been drawn up to address the accessibility issues that the financial secretary and the treasurers have been having with the financial institutions used by St Paul’s. A Congregation Council Resolution, dated March 23,2010, has been signed by the Council President and will be presented to Park National Bank, Fifth Third Bank, PNC Bank, and Heartland Bank to remove William Kennard and Sally Finck, and to add Ron Howard and Ron Mai as signers on accounts. Also, it is approved that Kerrill Foster be able to receive financial information on any and all accounts. This change is to take effect immediately.

Roundtable:

Sharon Britton asked that her home email account, not her work email account, be used for Council business. This email has been made available to all Council members on the roster.

Ron Mai applauds Vicci Walters for her progress on the Church Handbook.

The meeting was closed with prayer by Pastor Rauch.

Council Minutes prepared and respectfully submitted by Christine Godenschwager, Council Secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH
Congregation Council Summary
Monday, February 22, 2010

The February Congregation Council met in Danford Hall at 7:30 PM with 14 members, Pastor Rauch, and one guest, Willis Trainor, in attendance.

The meeting was called to order and devotions were given by council president, Sharon Britton, based on Proverbs 1:7. The fear of the LORD is the beginning of knowledge; Fools despise wisdom and instruction.

The secretary’s minutes and treasurer’s report were approved, with the cash balance as of January 31, 2010 of $19,863.73. The Operating fund balance on February 1, 2010 was $383.62.

Guest Report: An update on Small Group Ministries was given by Willis Trainor. The committee is collecting surveys from council and the congregation to evaluate the current program and determine the best way to move forward in 2010. Feedback is very important for this process and they are asking for everyone’s input. Comments received to date are noting a need for better communications with the congregation and an education of what SGM is all about.

Special Report: Pastor Rauch presented council a copy of notes he has compiled which examine the issue of “WJR’s dilemma in terms of retirement: The ELCA Board of Pensions stopped annuitizing pensions in April 2010 and has no definite date for an ’annuitized product’--Report of the ELCA Board of Pensions to the Churchwide Assembly.” Pastor Rauch will not be retiring at the end of 2010, as previously announced, but will be able to serve our congregation for a continuing period of time.

Pastor will inform the congregation of this decision in the next publication of “The Forward“.

Committee Reports received:

Small Group Ministry- (see above Guest Report) The Lenten 2010 Congregation Wide Study has begun. The small groups are using the study book, Forty Days with the Lord’s Prayer, by Henry F. French. It is still available for purchase at a book display in the walkway of the church. The cost is $5.00 per book. Study opportunities are available on Monday & Thursday evenings, and Friday mornings.

Next SGM Committee Meeting: March 1 @ 6:30 PM.

Property – A meeting has been scheduled with the Kairos Academy to discuss concerns and update the church’s agreement with them for use of the upstairs of the education building. An additional check valve will be installed on the boiler. And safety concerns brought to the attention of the committee by T. Trainor, SS Superintendent, have been noted and will be addressed. (see committee report-February 2010)

Education Committee- In the front stairway, look for photos of Sunday School students in action. Current service projects include collecting macaroni and cheese for the food pantry. And making ribbon markers to insert in the pew Bibles. VBS is tentatively scheduled for July 11-15, 2010. A meeting for VBS volunteers will be on Wednesday, 2/24, at 5:30 PM. Needed are a co-chairperson and a minimum of ten volunteers for VBS to be held in July of this year.

Next ED/YM committee meeting: March 10 @ 5:30 PM.

Evangelism- New member classes began Feb 21, 2010, with three persons in attendance.

Next committee meeting: March 3 @ 2:30 PM.

Congregational Care- Continuing to serve through delivering flowers, visiting, and mailing greeting cards to members.

WELCA -Next meeting to be held at Stacey‘s Buffet on Saturday, March 6 @ 9:30 AM,.

Technology/Website – Ron Mai has purchased software which the church may use to digitize the interviews recorded for the 125^th anniversary.

Old Business:

1. Telelstai: We are on their agenda for their next season of shows. There were too many scheduling conflicts this year to accommodate hosting the group.

2.Handbook (sick leave and jury duty policies): It was noted that the existing sick leave policy on the employees contract does not address extended leave. At the March council meeting, the suggested wording will be proposed regarding the needed personnel issues and policies.

Review of the Church Handbook is the responsibility of the Council Vice-President. Vicci Walters suggested that the document be reviewed annually in the month of February.

The purpose of the Church Handbook is recognized to be not a directive, but a description of operations, so as to avoid duplication and to make the most effective use of everyone’s time and talents.

3. New offering envelopes for 2011, ordered from a company offering lower rates, and having “synod giving” instead of “benevolence” as a designation of funds were proposed. Ron Mai moved to approve ordering the envelopes as presented, Ron Howard seconded the motion. Motion carried.

New Business:

1.Looking forward to 2010: It was decided that we should be using the Southern Ohio Synod resources for reference regarding attendance, general funds income, etc., as they may have methods previously established which will be helpful.

2. Our neighbors at the beauty shop have requested that our members no longer use the parking spaces in the triangular lot North of our church building. This parking area is for use by the beauty shop and as they have hours of operation in the evenings and on Sundays, they need the spaces for their clients to park their cars.

Roundtable: Kerrill Foster requested a continuation of the Church Windows service contract. Ron Howard will see that it is continued.

The meeting was closed with prayer by Pastor Rauch.

Council Summary prepared and respectfully submitted by Christine Godenschwager, Council Secretary.

St. Paul’s Evangelical Lutheran Church
Congregation Council Meeting Summary
November 23, 2009

Jim Rengert called the meeting to order by giving devotions from 1 Corinthians 13:13.

Guest reports were given by Willis Trainor concerning the Small Group Ministry and Organ Task force. The Small Group Ministry Committee is trying to set a meeting date in the first week of December to meet and discuss goals for 2010 and how to best meet the needs of the congregation. Willis anticipates that at the current rate of giving, we will be ready to sign a contract with Muller in June of 2011 and he has no way of knowing what the total cost of the restoration will be at that time. He cautioned the council to remember that the organ console is living on borrowed time and could require major repairs.
Minutes from October were approved. The treasurer’s report was given and amended to show the proper date for the ending balance.

Committee Reports:

Property Committee – Gave a list of items they are working on including the deteriorating concrete steps; including a different type of ice melting product and step covers, the upper roof of the bell tower is leaking and needs repaired and the hole in the front stone steps.

Rental Property – Met on the 9th. They are making plans to seal the front window in the rentals on Locust Street for the winter.

Christian Education – Met in tandem with Youth Ministry. Calendar sales are proceeding, cookie making is on the 6th, and the next youth breakfast will be served on December 13th at 9 a.m.

Evangelism – No new members were welcomed in October. Ron Mai and Dick Daly continue to work on the oral history project. Ron Mai asked about a deadline for the project and it was agreed that when it is done it’s done. Suggestions were made to show the presentation at a youth breakfast or in the small group ministries.

Congregational Care – Prepared 10 turkey dinners and 40 fruit baskets and delivered them to needy families and our shut-ins. A special thanks to Carl and Linda Keaser for picking up the supplies.

WELCA – Had a board meeting Nov. 7th, and the Thankoffering service Nov. 19th. They are looking forward to a general Christmas Meeting Saturday December 5th at the Olive Garden and the Alice Circle breakfast at 9:30 on the 3th at Cherry Valley Lodge.

Four Church Farm – Met and closed up the site for winter. Charles Foster elected president for 2010.

Technology – No report

Old Business:

Nominating Committee Report: Three council seats for women and three for men become available in 2009. The nominating committee has submitted the following names for the ballot; Vicci Walters (2nd term), Wilma Keller, Debbie Anctil and Amber Riffle, Russ Hovland (2nd term) John Grangaard (2nd term) and Dan Fischer. It was requested that at least one other man be asked to run and it was suggested that Roger Dupler and Bill Robbins be approached. Brief biographies of each candidate will appear in the next forward.

Budget Committee Report: The 2010 budget was presented showing a deficit of approximately $10,000. This amount was greatly reduced from the anticipated $40,000 by voluntary salary reductions and stringent cost reductions including a smaller bulletin, publishing The Forward once a month rather than bi-weekly, putting the organ fund on hold, and having only one service on Sunday during the summer. A letter advising our membership of our financial situation will be mailed on the 24th. It was decided to give Temple Talks the next four Sundays.

Church Windows Program – Kerrill reported that it has been installed and chart of accounts entered. Sally and Kerrill will be entering payroll data in December and the church will begin to use the program in earnest at the beginning of January. Sally will continue to sign checks until a Treasurer and Assistant Treasurer have been elected.

New Business:

Annual Congregation Meeting – This will take place on December 12th and 13th during the church services. Voting will take place on the budget and new/reelection of council members and change to the constitution concerning the Financial Secretary and Treasurer’s duties.

Finance Committee – Discussion on the need for a finance committee. Gary Mayfield moved (Motion #4) that we table the finance committee for now and see how the new accounting system works first. Ron Mai seconded. Motion carried.

Other New Business – Linda Keaser is resigning as Sunday School Superintendent and the pastor has a candidate in mind. Kerrill reported that letters for monies to defray utilities expense sent to Weathervane and Licking County Center for the Visually Impaired. Annual contract also signed with Big “O” Refuse to begin in December and Ad removed from Yellow Pages.

Roundtable:

Ron Howard reported his sister-in-law, Shirley Grant, is doing better. Jim Rengert read a thank you note from Lutheran Social Services.
Meeting was adjourned with a prayer offered by Pastor Rauch.
Respectfully submitted by: Kerrill Foster, Secretary pro-tem.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Special Council Session

Monday, November 9, 2009

Council met in special session to review issues pertaining to the 2010 budget recommendations. Fifteen council members and two guests (members of the budget committee) were in attendance. President Rengert led the group in an opening prayer.

Kerrill Foster, church financial secretary led us through the preliminary proposed budget. As did the 2009 budget, this 2010 proposal once again shows a deficit in operating funds. This has become a very real concern for our congregation, and council discussed some ideas to reduce expenses and generate income.

The budget committee consisting of council members Kerrill Foster and Vicci Walters along with non-council members Fred Freytag and John Mumaw were thanked for their work so far. Fred proposed that a standing committee on finance be formed to go over the financial secretary’s report each month, the week prior to regular council meetings. This will be a new business item at the November Congregation Council meeting. The Rental Property Committee is to explore the possibility of sale of the 28^th Street “parsonage” property after the 2010 church year; they will report back on their findings.

Budget Committee, having polled the council on some of their ideas, will continue work toward a final budget recommendation.

Submitted by Jan Rengert, Council Secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregation Council Summary

Monday, October 26, 2009

Congregation Council met in Danford Hall at 7:30 PM with 15 members, Pastor Rauch and no guests in attendance. Devotions were given by council president, Jim Rengert, based on Galatians chapter 1. We serve God and are not under the law by which we seek the approval of man.

Secretary’s and treasurer’s reports were approved, with the checkbook showing a balance of $9,510.09, as of September 30th.

Reports were received from the various Committees as follows:

Property – An upright vacuum cleaner has been received from Kathie Hayden. Virtual Schools has been billed for Kairos’ use of our building, and we’re hoping for payment from them soon.

Rental Property – Reported the fireplace ash-drop in the 105 apartment has been sealed off, to avoid possible problems with young children opening it. $4,000.00 has been given to the church from the rental property.

Combined Youth and Education Committee reports told – among other things – that the movie “Contact” will be shown at the next movie night on November 7^th. The November youth breakfast will serve up pancakes on Sunday, November 8, only at 9:00 AM. They urged further consideration of the hiring of a youth minister.

Congregational Care - reported on shut-ins visited during the month of September. Linda Smart has purchased 14 of the church historical calendars to be given to shut-ins. With 26 on the shut-in list, 12 more calendars are needed. Members of the committee went to the visitation and attended the funeral of Margaret Wolverton. Thank-you to the church secretary for updating the shut-ins list.

WELCA served the anniversary Sunday meal. After payment of expenses for that meal, they have given $1,086 toward the fund for refurbishing of the pipe organ.

Four-Church Farm Committee - informed us that they are now regulary meeting at St. John Lutheran Church. The September 13^th Hog Roast was a success this year.

Technology/Website – Sales from the most-used “scripts” cards will be listed on our website, with a link to the complete list of cards available. The video of interviews of church members is presently being digitized. We were once again referred to the website report on the history of our church windows.

Old Business:

The report of the executive committee findings and recommendations regarding the evolution of the positions of the church treasurer and financial secretary, the purchase of the “Church Windows” computer program, and compensation to be paid for the newly-defined financial secretary position, was handed out and discussed. Some changes were made in wording and the report was accepted by the council.

The sick-leave group had no completed report; it is now a work-in-progress.

The budget committee drawing up the 2010 budget met, and is considering ways by which more income might be generated. They have requested that committee chairs submit a dollar amount needed to support their committees’ various functions. These budget requests may be turned in to Kerrill Foster, and are needed as soon as possible.

The nominating committee needs names of at least three men and three women who are willing to be on the ballot for the election of church congregation council. It is necessary that these names be received prior to the November council meeting (the 23^rd).

New Business:

There was no new business.

Roundtable:

We were informed that the Toastmasters Group was no longer meeting at St. Paul’s.

Tim O’Keefe was thanked for the Four-Church Farm sign which he created and which has been erected at the Farm site.

Council meeting closed with prayer by Pr. Rauch.

Summary Report prepared by Jan Rengert, Council Secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregation Council Meeting Summary

Monday, September 28, 2009

Council met the regular fourth Monday in Danford Hall with 16 members and one guest present. Devotions by president, Jim Rengert, opened the meeting.

Guest report:

We heard first from guest, Willis Trainor, regarding the Small Groups Ministry. Most of the groups are up and running, some after a summer hiatus. It was reported that John Grangaard will be assuming leadership of the Wed. Night Bible Study. SGM is trying to identify new ministries needed—any suggestions?

Willis’ further report was regarding the Organ Task Force. Check the "pipe" in the hallway to see how far we’ve come toward our 60% goal needed in order to start the project.

Attention was called to the Gospel Celebration to take place at the Midland Theater at 4 PM, Nov. 1. Tickets will be available after Oct. 1^st, and St. Paul’s has a block of seats available to them. Proceeds will benefit families in our community through the Coalition of Care. It was such a good time last year.

After approval of the secretary’s minutes and the treasurer’s report, the Committee Reports were as follows:

Property Comm. – Russ Hovland called attention to the fact that all church railings have been painted black.

Rental Comm. – said that they’ve put off the rental apartment window replacement until spring. This Locust St. apartment home was originally purchased from the funeral home, and pay-down on it has been gradual. The committee hopes to pay back $4-5,000.00 this year.

Education and Youth Ministry reports outlined expected activities, and this does not include a breakfast on Oct. 4^th, as originally announced. Breakfasts will resume in November.

Evangelism Comm. Told that the new church directories are the best ever and are finished. They will be distributed beginning on our special anniversary Sunday, Oct. 11. All pictured in the directory receive a free copy and others may be purchased at a low cost.

Congregational Care has called on Geo. Smith, Jean Yost, Lenny Baker, Rosemary Agin and previously the late Susan McCormack. If you know of shut-ins who would appreciate a call let Linda Smart know. A thanks was expressed to Linda Kinser for her donation of assorted greeting cards. Donations toward the making of Thanksgiving baskets would be welcomed.

WELCA has made donations of $1000 toward the repaving around the church, $50 toward VBS expenses and $100 toward the Thanksgiving baskets.

Worship Comm. met. We were told that a departure from the regular three services on Sunday will occur Oct. 11^th in order that we may be a united group for our anniversary celebration was approved by those filling out the poll form. The usual Sat. afternoon service will be held that weekend, and we will resume our three services on Sundays after the 11^th.

Four-Church Farm board has met, and we were informed that the new "Farm Sign" is now in place.

Technology Comm. Said that as of this date, the Sunday sermons are all on our web-page.

Old Business:

Kerrill Foster has been trying out the Church Windows Program. This is a user-friendly method of church record keeping. It was decided to temporarily table this matter until more organizational procedures have been settled upon, and until we can see our financial way clear to possibly acquiring this program.

The executive Committee will meet to work out details of the division of labor for the new church treasurer and the financial secretary.

So far there’s nothing new regarding the sick-leave policy. Chairman, Tim O’Keefe along with other committee members, Vicci Walters and Ron Howard will meet to review this matter.

New Business:

Anne Mayfield passed out a financial summary for the Volkfest, which was a very successful 125^th anniversary celebration in August. Historical Church Calendars will continue to be for sale. Pastor Rauch told that he had submitted a report to the Advocate with regard to our 125^th year as a church—this will be published in October. There was further discussion about remuneration for Pastor Jim Friesner, a son of the congregation who will be in the pulpit October 11^th.

The nominating comm. for the selection of those to run on the ballot for the 2010 church council will begin the process of acquiring names. Anyone willing to serve on council should contact one of those on the committee. Those people retiring at the end of their 2^nd council term are Sally Finck, Jan or Jim Rengert, and they comprise said nominating committee.

Budget comm. for the preparation of the 2010 church budget needs to meet soon. So far Vicci Walters and Kerrill Foster have agreed to serve on this committee. Other names have been suggested and will be contacted. Again, if you are interested in helping with this project, please contact Kerrill.

Ron Mai brought up questions as to how the Congregational Care Committee should deal with preparation of the Thanksgiving baskets this year. Discussion followed. As stated previously, donations will be gladly accepted toward this chuch acitivity.

Roundtable:

Do we want to consider suspending handshakes during the sharing of the peace—because of the possible flu epidemic? Members may individually choose to wish the peace without shaking should they deem it wise.

Ron Mai mentioned that he could acquire gift cards for the Scripts program at any time during the month—rather than just on the one Sunday.

Report submitted by: Jan Rengert, council secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Council Summary

Monday, August 24, 2009

The Congregation Council met with twelve members present and four members excused. President, Jim Rengert led devotions based on Matthew 25:18—we are all gifted in some way to serve God.

Secretary’s minutes were approved as written. The treasurer’s report showing a checkbook balance of all funds of $18,182.30 as of July 31, 2009 was approved. The report showed $19,859.29 in the Organ Refurbishing Fund. Sally Finck suggested that a temple talk be given emphasizing that giving to the organ fund should not detract from other giving. This talk will be given by the council president on Rally Day, September 13^th.

Committee Reports:

Property Committee did not meet, but Russ reported that furniture in Sunday School rooms has been moved in rooms 207, 208 and 209.

Rental property – the replacement of front windows at the Locust property are still pending. Rents are all current. The new chimney liners have been installed. The properties have been self-supporting in addition to being upgraded. They hope to give some money to the church at the end of the year.

Education Committee and Youth Ministry reports were combined. Youth breakfasts will resume in September. Luther League will meet for a wiener roast in October. Wilma Keller and Thelma Trainor have been welcomed on board as new Sunday School teachers for 2009-2010. Other teachers are Diane Ganz, Jodie Jones, Faith Settles, Kerrill Foster, Julie Ingram, Tracy Hoskinson, Carl Keaser, Mark and Sally Finck, Jessica & Kyle Robenstine, Deb Stamper along with Linda Keaser-superintendant and John Jordan-treasurer. Only 50 scripture calendars have been ordered this year due to the expected sale of church history calendars in connection with the 125^th church anniversary celebration. On Rally Day Sunday, a ventriloquist will perform during the Sunday School hour in Danford Hall. Rally Day program is for all ages.

Congregational Care Committee continues to serve St. Paul’s members, with several visits having been made during this month to deliver flowers to shut-ins and to take communion to them. A thank-you to Linda Keaser for her donation of assorted greeting cards.

WELCA will have their board meeting Sept. 12^th. They are planning the baked steak dinner for after church on our anniversary observance October 11^th. They requested the youth to have their October breakfast the first rather than the second Sunday, in order that they (WELCA) might have the kitchen free for preparation of that Sunday’s luncheon. The youth spokesman agreed to this change.

Committee reports were approved.

Old Business:

Ron Howard reported some additional information about the “Church Windows” program that is being considered for use at St. Paul’s. This program consists of 5 modules dealing with different aspects of membership, contributions and accounting. We would need the larger version, based on the size of our congregation. Modules may be purchased individually or the entire package including all modules may be purchased at a slightly reduced cost. Training sessions may also be purchased, either in-house or on-line. We are looking to have a better understanding in a month when office secretary, Kerrill Foster, is recovered and returned after back surgery.

The 125^th Anniversary planners reported on some changes in the program for the Volkfest, which will occur this coming Saturday, August 29^th. Ticket pre-sales have been good for the adults, and children are urged to attend since many activities are planned for them to enjoy. Calendars and pretzels are or soon will be ready and will be available at the Volkfest

Alley paving is currently in progress. An additional unanticipated cost of $600 will be assessed. This will be covered by monies donated by WELCA. This additional $600 was approved by council.

New Business:

Changes in finance handling may result from the pending resignation of our treasurer. We have four months still to consider and formulate procedures with regard to this change.

Council also discussed the handling of the sick-leave policy as it applies to our church office secretary. It was decided to suspend the policy currently in place in order to grant Kerrill time needed for her recovery. This is a one-time exception and will be reviewed at next council meeting.

Pastor Rauch brought to our attention the request of Alcoholics Anonymous for use of the fellowship hall on Sunday afternoons. Council is going on-record as denying this request but with regrets. It was felt that the AA meeting would potentially interfere with church activities, and therefore could not be a practical usage of our space.

Information regarding the recent vote of the ELCA regarding gay and lesbian pastors, will be made available to our members.

Summary submitted by:

Jan Rengert, council secretary

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregation Council Summary

Monday, July 27, 2009

The meeting was called to order and devotions based on James 2:10 were given by president, Jim Rengert. Fifteen council members were present, with two excused. No guests attended.

Pastor Rauch, newly returned from his duties as a chaperone to the four youth from St. Paul’s who attended the Youth Gathering in New Orleans, LA, recounted some of their experiences and shared photographs taken there. 30,000 youth and 8,000 adults were at the Gathering.

The secretary’s minutes from the June 29^th council meeting were amended with new wording being substituted for “all was found to be in order” as well as “this is essentially an audit of the church’s financial records.” It was pointed out that The Report on Agreed Upon Procedures for the Year Ended December 31, 2008, was created in lieu of an actual audit. The Procedures serve to assist Council in evaluating the church’s financial records. An additional motion was noted and in the minutes motion numbers were changed. The secretary’s report as corrected was approved.

Treasurer’s report, showing a checkbook balance, as of June 30^th, 2009, of -$18,183.30, was accepted. A message from Treasurer, Sally Finck, was read to the group, by the president. Sally expressed that she will no longer serve as treasurer after the first of the year 2010. She will be preparing the year-end reports prior to turning her duties over to her successor. Sally has served in the capacity of treasurer for six years, and the letter of resignation was accepted with regrets.

Committee Reports:

A written report from the Property Committee was perused. Their meeting was held July 7^th. There were questions regarding ramps in the alley repaving. We were told of the need for Kairos Academy which meets in our educational area to continue use ‘til the end of August for the purpose of a morning speech therapy session, and were informed of some damage to one of our round tables. The table has been repaired.

Rental Property Committee informed us that rents are paid on all but the 107 Locust St. apartment—a partial payment has so far been made on that property. Kendal Kolb will be moving from that address, and we will be renting it to the same two young men who have been there plus two new young men. Chimney liners have been installed as of July 24^th. Quotes are being taken on the cost of installing new insulated windows along the front of the Locust Street property.

Congregational Care Committee reported being busy during July with visits to the sick and shut-in, flowers being taken to them and communion being given as well.

Youth Ministry Committee report outlined past and expected activities. $75 was sent to the ELCA for the Youth Gathering donation. Scripture calendars need to be ordered for 2010. A youth breakfast is planned for Rally Day, September 13^th, and a weiner roast will happen October 4^th.

Christian Education Committee also met. They cited a thank-you to Crystal Stamper and other VBS volunteers for the successful VBS session this summer. They told that summer Sunday School will run through September 6^th, followed by Rally Day on the 13^th. A special program featuring Mark Wade, a ventriloquist, is planned for that date.

Four-Church Farm plans a standing work session for the last Friday of each month between March and October and starting at 9 AM. There is the possibility of including other area (Licking County) Lutheran Churches in the use of the Farm. The committee asked council approval to do this, and after some discussion council felt that more clarification was needed before voting on the issue.

Committee reports were approved.

Old Business:

President Rengert reported that Big O Refuse cost was less per month than the cost for Waste Management. Council voted, by way of e-mail, and prior to this meeting, to go with Big O after the Waste Management contract expires in December.

Vicci Walters and Anne Mayfield let us know of progress on the 125^th Anniversary celebrations. Presale of Volkfest tickets will be only here at St. Paul’s. Historical Calendars are “a go” and will be sold for $5 at the Volkfest. A month of weekend celebratory worship services will occur in October, with Bill Wong, assistant to the bishop, being with us on Oct. 4. Jim Friesner will be here at a major service on the 11^th of that month with special Homecoming weekend being planned. We will have a “Mecklenburg Sunday” the 18^th, and Reformation Sunday will follow on the 25^th.

The Church Handbook is still waiting to be finished.

There was nothing new to report on the alley re-paving, as of this meeting time.

New Business:

Kerrill Foster, our church secretary, has been dealing with a health problem (herniated disc in her back). This has brought up the issue of how to deal with sick leave for church employees, and a committee composed of Ron Howard, Tim O’Keefe and Vicci Walters will examine our current sick-leave policy.

Ron Howard told of his research on the “Church Windows” program, available to us on CD for use in the handling of church finances. The Quick Books program which we now utilize is a general business program, while Church Windows is more specific to churches and to our congregation size and our synod. Ron will do further investigation and report to us at next council meeting.

Roundtable:

Russ Hovland told of volunteer work, with some of his family at Camp Mowana.

Tim O”Keefe expressed a thank-you to the chaperones (Andy Grangaard, Teresa Beamer and Pr. Rauch), who went with our youth to New Orleans.

Meeting adjourned and prayer was led by Pastor Rauch.

Summary submitted by Jan Rengert, council secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregation Council Summary

Monday, June 29, 2009

Meeting was called to order by president, Jim Rengert, who gave devotions based on Matthew 22:21. Two members were absent, and no guests were in attendance.

The secretary’s minutes were approved as was the treasurer’s report, which showed a balance of (-6,632.60), as of May 31^st, 2009.

Committee reports:

Property Comm. – repair has been made to a stove in the church kitchen, to a commode in one of the bathrooms and to a roof leak over the sacristy. Thank you to Mike Campbell for helping Jackie Sainsbury trim the hedges.

Rental Property – All rents are paid up for June. There was some discussion as to what should be done with the large and possibly ailing tree located in the green space on Locust. The possibility of new window framing at the Locust Street address has been checked into and will be further examined at the next committee meeting. The Loveladys of our congregation have made a donation of a used washer and dryer. Liners for the chimneys have not yet been installed.

Christian Education Comm. Reported a successful VBS, with twenty-five children in attendance. A big thank-you to those volunteers who made VBS possible, and a special thank-you to Crystal Stamper, who was in charge of the “Discovery Canyon” program.

Youth Ministry – Four youth, along with three adult chaperones, are slated to attend the July Youth Gathering in New Orleans. Tentative plans are underway for an overnight camping event at the Four Church Farm on August 1-2. The committee is looking for adults interested in camping to help chaperone this activity. A Sr. High retreat is planned for January 22-24, 2010; more information to follow as soon as particulars are known.

Evangelism Comm. Met June 10^th. Action is underway to see if better and more complete articles can be run in the Advocate—articles to include services, times and social events. An effort is being made to update name tags for members to wear to our church services. It was pointed out that new confirmands are eligible to serve on committees. We will try to get Time & Talent sheets to them.

Four-Church Farm – reported that a work day had been held. A new sign is being made to be posted in front of the Farm property. It is expected to be in place in July.

Congregational Care Comm. – Calls were made to members in nursing homes, with several of them receiving communion. Funeral Home calling hours for Timothy Curry, son of Homer Curry, were attended. Many thanks to the person who gave a $50 donation earmarked for congregational care. Thank you also to the faithful committee members for all the work they do in the church.

Old Business:

Although the 125^th Anniversary Committee did not meet, a meeting is planned for July 9^th. Plans are evolving for entertainment for the children who attend.

New Business:

Anne Mayfield distributed her Report on agreed upon procedures for the year ended December 31, 2008. This essentially is an audit of the church’s financial records. All was found to be in order. The treasurer and church financial secretary were commended for their diligence in record-keeping and continuation of improvements made this year.

Jack Stickle, of the Henderson, VanAtta, Stickle Funeral Home, has approached us with his plan for sharing expenses on repair to the alleys surrounding our church building. The cost to us would be around $2,100. Although this is not the best time for such an investment, it was felt that we could not get a better opportunity (from a financial standpoint) at a later date. For that reason and after much discussion, council voted to allow Mr. Stickle to include us in the project.

Roundtable:

Kerrill Foster was given the OK to look into changing the contractor for the church’s waste removal.

We were told that Carey Hovland Mtui will be coming back to the U.S. on July 15^th. The Mtui’s will be continuing their educations in this country.

Meeting adjourned with the praying of The Lord’s Prayer.

Report respectfully submitted by Jan Rengert, council secretary.

ST. PAUL’S EVANGELICAL LUTHERAN CHURCH

Congregation Council Summary

Monday, June 1, 2009

The May meeting of the Congregation Council took place on June first, due to the Memorial Day holiday that was May 25^th—the regular fourth Monday date. All council members plus one guest, Willis Trainor, were present. The meeting was opened by council pres., Jim Rengert, who gave devotions based on the 12^th chapter of Romans, the third verse. The Church may be compared to the human body, in which we all must work together.

Guest Report:

Willis brought us up to date on the status of the Small Group Ministry programs. He told us that this small group approach has been operant in St. Paul’s since 2001. An evaluation and determination of goals for this ministry in 2010 is planned. Some of the groups are on summer hiatus and plan to recommence in September. A new leader is needed for the Wednesday evening Bible Study group. Anyone interested in this leadership should be in touch with Willis.

A further report was made regarding the pipe organ restoration project. As of 5.26.09, $13,057.25 or 20% of our goal has been reached. Based on the existing giving trend, the goal of 60% of project cost could be reached by June of 2010. A thank-you was expressed to those who’ve been so generous in their giving to date.

The secretary’s report was accepted with the changing of the words “money card” to “credit card”. The treasurer’s reports for March and April were accepted as per a motion by Ron Mai and second by Gary Mayfield. The checkbook balance as of March 31 was $8,756.34, and balance as of April 30^th was $14,087.57.

Committee Reports:

Property Committee did not meet, but Russ Hovland informed the group of plans for Kairos Academy to use church property upstairs for a summer reading program beginning June 20^th and running for six weeks. It was mentioned that there would be no actual costs for heating or air conditioning, and based on that, it was voted to require no contribution from Kairos during this time.

Rental Property Committee told of the requirement for four chimney liners required for the Locust Street apartments. Council was told that rents are current on all rentals. It was pointed out that a tree is growing into the roof at the 28^th Street address. Charlie Foster of the committee is looking into this matter.

Christian Education Committee plans a temple talk with respect to the Vacation Bible School plans. Group leaders for VBS have been secured except in the areas of “Science” and “Games”. Anyone wishing to help with VBS may be in touch with Crystal Stamper. New summer materials have been received for the Sunday morning Faith Trek experience. Sunday School classes for aged 3 through 5^th grade will be combined over the summer.

Evangelism Committee did not meet, but a written report was passed around, detailing April activities in this area.

Youth Ministry Committee – a written report was perused. No Luther League breakfasts will occur during the summer. Airline schedules for those youth attending the Youth Gathering in New Orleans have been distributed. The group will leave July 21^st and return the 27^th. Plans are underway for an overnight camping trip at the 4-Church Farm in August.

WELCA reported a successful Women’s Tea held May 31^st—as a part of the 125^th Church Anniversary observance. There were 68 in attendance. A special treat for the Dads is planned in conjunction with services on June 20^th and 21^st.

Four Church Farm related that a couple of the tools which had “disappeared” from the Farm storage building have been replaced. The trail on the Farm has been cleaned up. And a final pay out from the Weiss estate has been received.

Technology report revealed that a new history of the church stained glass windows has been put on the web site with pictures to follow. Pictures of the German visitors have been put on DVD.

Old Business:

A report was heard with regard to the 125^th church anniversary celebration activities. Our next-door neighbor, Henderson-Van Atta Funeral Home has pledged to donate brats and buns for the Volkfest—based on the fact that St. Paul’s and they have had such a good relationship over the years. Thank-yous for such donations are regularly sent out. To date, letters of invitation have been sent out to eleven area Lutheran Churches, informing them of the expected observance. A sub-committee has been formed to create a visual church history DVD. Historical calendars are being worked on and will be printed by Minute Man Press. Profits from these pictorial calendars will go to the organ restoration fund.

The new church handbook continues to be worked on.

New Business:

Weathervane Playhouse is once again using Danford Hall for its practices. They’ve received a letter informing them of the precedence of church use for the Hall—such as for VBS, etc., and they are co-operating fully.

Roundtable:

We were told of the intention of the Mtuis—currently located in Tanzania, to seek further education in the U.S. They and their family will possibly be back in our country for two years.

Tim O’Keefe told of his work done on housing in the hurricane-devastated Biloxi, Mississippi, area, during the trip he made there at the end of March.

Meeting adjourned, and Pr. Rauch led the group in a closing prayer.

Summary submitted by Council secretary, Jan Rengert.

Congregation Council met in Danford Hall with fourteen council members present. Devotions were given by Jim Rengert, council president—taken from Acts 2:17. What are the dreams God wants us to fulfill?

A typo was corrected in the minutes from March, and secretary’s report was approved. The treasurer’s report for February, that had been tabled in the March meeting (due to absence of the treasurer), was looked at again and approved. After some discussion for clarification, it was decided that the March treasurer’s report would be further reviewed next month.

A written report from Willis Trainor with regard to the Small Groups Ministry and the Organ Fund was perused.

Rental Property Committee told that rents were current. A new renter is expected in the 105 Locust Street property. Both Locust Street apartments have been inspected and are quite clean. An air conditioner has been installed at the 107 rental.

Christian Education – the course has been chosen and the dates set for this year’s Vacation Bible School. It will happen the second full week of June, i.e. the 14^th through the 18^th.

Evangelism reported that a new-member orientation class is taking place with 8 attending. It is expected that they will join on May 3^rd. A new name for the “Scripts” program was discussed, the feeling being that the present title is not clearly indicative of the process whereby members may purchase gift cards, with a percentage of the proceeds coming back to the church.

Congregation Care gave its report outlining home visits made and Easter lilies delivered. We are urged to send a card for the 100^th birthday of Martha Cox—a special card shower for a special birthday.

Youth Ministry Committee submitted a written report describing expected activities. The best way to give them access to funds for travel to the New Orleans Youth Gathering was discussed.

WELCA told of a successful rummage sale with almost $1000 brought in. Leftover items were distributed to various charities and those who were needy. A Celebration Tea is planned for our 125^th anniversary observance, to take place on May 31^st at 3 PM. Women of the church are urged to attend.

The Four-Church Farm held a pre-Easter clean-up on April 2^nd—in preparation for the Easter Sunrise Service that took place there.

Technology, it was said that Ron Mai will be meeting with Teresa Beamer to update the webpage.

As of April 22^nd, $5,330 has been taken in by the Organ Restoration Fund. Pledges continue to come in for this project.

Anne Mayfield and Vicci Walters reported on the status of plans for the 125^th Church Anniversary celebration. A definite date for the Volkfest has been established for August 29^th. Volunteer helpers are needed and historical calendars are in the works.

A written report from Pr. Rauch was received with regard to plans this weekend for the visit of friends from our sister congregation of St. Bartholomew’s and others from the area of Mecklenberg, Germany.

Margaret Marx has received a 15 month internship assignment to a service-oriented church, to begin in June or September.

Russ and his wife, Jean, will be visiting daughter Carey and family in Tanzania between May 3rd and 28^th.

Council met at the regular time in Weisgerber Hall, with 15 members in attendance. Meeting opened with devotions led by Jim Rengert, president.

Minutes were read and approved with two amendments. Treasurer’s report was studied, but due to the absence of the treasurer, it was decided to table their approval until the April meeting.

Rental Property Committee revealed that Peggy Rich will be having to move soon; a possible new renter is in the wings. The committee will discuss the possibility of providing reserved parking spaces for renters in 107 Locust.

Education Committee told of the need for volunteer workers in the Vacation Bible School. Volunteers may contact Crystal Stamper.

Evangelism Committee said that volunteers are needed to help with work on the soon-to-be church pictorial directory. If interested, please let Kerrill Foster know you can help.

WELCA revealed that they will be holding their rummage sale Friday and Saturday, April 17^th and 18^th.

Four-Church Farm will be holding a clean-up day starting at 9 AM on Thursday, April 2^nd. The sign for the Farm will be replaced this year.

The Church 125^th Anniversary planners have been meeting. A banner proclaiming that this is our anniversary year has been mounted on the front of the educational unit of our church. This banner was donated by Nutis by way of a niece of Diane Ganz. Thank you to them. The date for the Volkfest remains elusive, but will be published as soon as it’s available. Church member, Jim Kolb will be food manager. Drinks will be served by the Mannerchor. Monies earned from various anniversary events will be given to the Organ Fund. Publicity will be handled by Kerrill Foster. We expect to invite the attendance of area Lutheran Churches, also invited will be members of the families of those who attend St. Paul’s. A fund for advance-purchase of supplies necessary to the observances has been established and will be reimbursed as monies come in from the events.

The question was raised as to the status of the Church Handbook; will it soon be reviewed and made available. We are waiting on the up-dating of one chapter. Once this is done, Kathie Hayden will head up a committee to review the work of those who worked so hard to get this ready.

The Organ Fund is off to a good start, with $2000 now in that fund. Pledge cards for those wishing to contribute will be sent out with the Forward; they will also be placed in the pews in the sanctuary.

Council member Tim O’Keefe and his son will soon be leaving to a point west of Biloxi, to aid in the re-building of places destroyed by Hurricane Katrina. They will be working with the Fuller Center for Housing—a spin-off from Habitat for Humanity. Habitat for Humanity runs a group called Re-Store, which will take donated items for those wishing to give to the cause. Re-Store may be found in the telephone directory.

It was requested that the Forward carry information with regard to the Scripts program, by which church members may purchase gift cards from which a percentage of the proceeds comes back to the church. There is a three-page list of businesses which make these gift cards available. Look for the table in the hallway to the educational building.

We were reassured that an audit of the church books will be made after tax-season is over. Audit to be done by Anne Mayfield.

There being no further business, the meeting adjourned with the praying of the Lord’s Prayer.

St. Paul’s church council met in regular session on the above date with 15 members and one guest present.

Officers for the year 2009 were elected as follows: President – Jim Rengert

Guest reports were by Willis Trainor who told that the Lenten study booklet for this year will be Living Life on Loan, as recommended by James Friesner. Willis further reported that a survey regarding the possible starting of a men’s group will be forthcoming in the Forward.

Mr. Trainor read a report having to do with the restoration and refurbishing of our Wicke’s pipe organ. There was much discussion, and it was finally voted by council to bring the matter to the Congregation for a vote at the end of February. An educational forum about the project will be given early in February by Mr. Muller from the Muller Pipe Organ Company. Council is suggesting that we carry through on recommendations of the Organ Task Force and that we raise at least 60% of the total cost prior to commencing the project.

Committee reports were received from the Property Committee, the Rental Property Committee, Congregational Care, WELCA, the Four-Church Farm and the Technology/Web site Committee. The website would like to have a roster of future activities from Faith After Fifty-Five for posting. A further suggestion is that the website carry notice of the fact that this is St. Paul’s 125^th anniversary year. The committee that is putting together a 125^th year celebration has met and will be bringing various activities that are planned to the congregation’s attention.

Kerrill Foster pointed out to the Property Committee that there are two windows that should be replaced.

Because of the Christmas Holidays, council meeting was held the fifth Monday, rather than the fourth Monday of the month. Twelve regular members were in attendance, as were two guests (newly elected council members).

Jim Rengert, council president, called the meeting to order and gave devotions “Bethlehem’s Shepherds”, based on Luke 2:20.

The minutes of the November meeting were approved, as was the treasurer’s report which showed a checkbook balance at the end of November of $19,441.58--$14,278.09 of which are designated funds, for an actual balance of $5,163.49.

Property Committee discussed the completion of the railing for the Locust St. entrance, also talked of the planned Christmas decorations for the church, and various projects still to be undertaken.

Russ Hovland, from this committee has been invited to the court hearing, January 5^th, with regard to copper eave spouting stolen from St. Paul’s building.

Rental Property Committee reported on a good status quo. It was noted that the basement window for 107 Locust had been broken and needed to be replaced.

Evangelism Committee had no official meeting, but we were told that eleven new members had joined St. Paul’s during the year 2008.

Congregational Care Committee told of funerals attended and poinsettias delivered. Retiring council woman, Linda Smart, has said that she will continue to serve as head of this committee, and council was glad to accept her volunteering. She has done an exemplary job in this capacity.

WELCA gave an oral report as per Kerrill Foster, who will be their new president. Other officers were elected at the December meeting.

Results of the December Congregational meeting were given. The president noted that the budget was approved. Incumbents, Ron Howard and Tim O’Keefe were re-elected, and newly-elected were Sharon Britton, Christine Godenschwager and Anne Mayfield. President Rengert thanked all who allowed their names to be placed on the ballot.

John Jordan is currently working on a display case recognition of those from St. Paul’s who are serving in the military.

We were informed of the intention for St. Paul’s to go in with Christ Lutheran Church of Heath on adopting a sister-congregation in the German state of Mecklengerg. This church is in the city of Wittenburg, and more information will be forthcoming as the project is furthered.

It is planned that the congregation will receive the annual report and council members installed the weekend of January 24-25.

New council members were welcomed and retiring members thanked by Pastor Rauch.

P Sally Finck, Treasurer P Kerrill Foster P Andy Grangaard P John Grangaard A Kathie Hayden, Vice President P Russell Hovland P Ron Howard - - - P Sherry Hupp P Julie Ingram P Ronald Mai P Gary Mayfield P Tim O’Keefe P Pastor Rauch A Jan Rengert, Secretary P Jim Rengert, President - - - - P Linda Smart P Vicci Walters P Willis Trainor, Guest

Jim Rengert called the meeting to order by giving devotions from Psalms 76:11.

Guest reports were given by Willis Trainor concerning the Small Group Ministry and Organ Task force. Small Groups has selected a book for the Lenten Study, Living a Life on Loan. The group is considering charging more than $5 for the book as the total cost will be closer to $15 a book. Film and Faith is picking up members, the last meeting had six people. Small groups is also looking into developing Mens’ Group(s) and will be putting a survey in the forward to get a handle on the needs of the congregation.

The Organ Task Force is working on displays for use in the hallway between the church and education buildings. A questionnaire will be available for members to ask questions. John Muller has agreed to attend the congregation forums. The displays will be added to over time to allow the congregation to better absorb the information. Displays and temple talks will begin taking place during the month of January.

Minutes from October were approved. The treasurer’s report was given showing a checkbook balance of $1,094.15. Sally provided council members with a spreadsheet showing the fluctuations and decline in our savings account since 2001. A motion to accept the report was made by Ron Howard (Motion #1) and seconded by Ron Mai. Voted and carried.

Property Committee – Did not meet. The railing was installed on Nov 19^th on the new steps leading into the narthex. Some slate is missing from our roof and needs to be replaced.

Rental Property – Met on the 10^th. Gutridge Plumbing has been paid. 2009 will see the installation of air conditioning at 107 Locust and the trees at all properties trimmed. Charlie Foster is getting prices.

Evangelism – Eleven new members to be received on Dec 7^th. Gary Mayfield suggested we put the pictures of the new members in a more prominent place.

Congregational Care – Prepared 12 turkey dinners and 40 fruit baskets and delivered them to needy families and our shut-ins. Two funerals were attended; Brandi Loomis and Dorothy Sensabaugh, in addition to regular monthly visits. Work has started on Christmas cards to shut-ins and delivery plans for the Christmas Poinsettias.

Youth Ministry – They met and discussed further plans for the 2009 Youth Gathering in New Orleans. Children going include; Nathan & Rebecca Godenschwager, Alice Beamer and Sarah O’Keefe. Adult chaperones are Pastor Rauch, Andy Grangaard and Theresa Beamer.

WELCA – Had a board meeting Nov. 4^th, and the Thankoffering service Nov. 20^th. They are looking forward to a general Christmas Meeting Saturday December 6^th and the Alice Circle breakfast on the 4^th at Cherry Valley Lodge.

Four Church Farm – Met and closed up the site for winter. The sign as once again been vandalized and discussions are underway as to its replacement.

Technology – The website information is outdated and Ron will be checking with the webmasters to get current information placed on site. He also suggested purchasing Word 2007 software for the pastor’s computer so it has the same software as the secretary’s new computer. Vicci Walters moved that Ron purchase the software (Motion #2). Sherry Hupp seconded. Voted and approved.

A motion was made by Ron Mai to accept the committee reports (Motion #3) and seconded by Russ Hovland. Voted and approved.

Nominating Committee Report: Three council seats for women and two for men become available in 2009. The nominating committee has submitted the following names for the ballot; Sharon Britton, Wilma Keller, Christine Godenschwager, Anne Mayfield, Ron Howard, Tim O’Keefe, and Dan Fischer. Brief biographies of each candidate will appear in the next Forward.

Budget Committee Report: The 2009 budget was presented showing a deficit of approximately $39,000 which will be taken from savings as needed to balance the budget. There was a discussion of cash accounting and fund accounting system. It was decided to reprint the Temple Talk that Jim gave on November 23^rd in the Forward to reach a larger audience along with the budget. Linda Smart moved that we accept the budget as presented (Motion #4) and it was seconded by Ron Mai. Voted and approved.

Annual Congretation Meeting – This will take place on December 13^th and 14^th during the church services. Voting will take place on the budget and new/reelection of council members.

125^th Anniversary Celebration Committee – Will be chaired by Anne Mayfield. Brainstorming is underway concerning what types of events may be possible and will meet for the first time in January. Carl Beamer and Dick Shiels were suggested as two historians that may help with the updating of the parish history. The actual date is October 14, 1884. When the bishop is here, the pastor will see if he can put us on his calendar for a Sunday near that date.

Mechlenberg Committee – St. Paul’s has been invited to join with Christ Lutheran and together share a congregation in Mechlenberg. Pastor Rauch is the new committee chair and will be going to Germany in March 2009. He will be contacting people who expressed interest in the past in this committee.

Bishop will visit on December 7^th at the 10:45 service to receive the crozier from John Jordan to take it with him to Tanzania to present to their new bishop. Kerrill will call Phyllis Citrone and let her know the bishop will be attending the reception.

Kerrill reported that our sexton, Jackie Sainsbury has offered to purchase cleaning chemicals for the church as a contribution. The council will take this under advisement.

The “June” meeting of the Congregational Council took place on July 1^st, due to vacationing council members being unavailable on the regular Monday date in June. Thirteen members and two guests were in attendance.

Devotions and prayer were offered by Council president, Jim Rengert—taken from John 14:27; we should never worry.

Guest report from Willis Trainor was regarding the Organ Task Force activities. A full report and recommendation should be forthcoming at the July meeting.

Guest report from Anne Mayfield was with regard to the audit of the church books. All is in order.

Committee reports were heard (or read) from the Property, Rental Property, Evangelism, Congregational Care, Four-Church Farm, Christian Education and Technology Committees and from WELCA.

4. To allow the Rental Property Committee to proceed with action to collect rents on the 105 Locust Street apartment.

5. To approve the purchase of a new (and necessary) computer for use by the church office secretary.

We were informed that current record-of-giving reports had been sent out to members.

It was pointed out that the Four-Church Farm is available to our members; reservations and scheduling should be made by calling the secretary of St. John’s Lutheran Church.

The meeting of the congregational council was held the fourth Tuesday, rather than the usual Monday, due to the Monday observance of Memorial Day. Meeting was called to order by President, Jim Rengert, who gave devotions from Psalm 69:16-17. Fifteen council members and one guest were present.

The guest report was from Dick Daly, speaking for the church handbook committee. The handbook is nearly completed. Council looked at one hard copy and at two other copies, accessed through the computers of John Grangaard and Ron Mai—both of whom were committee members. There is a complete table of contents and cross-referencing for easy access. Soon one hard copy will be kept on the desk of the church secretary and another kept in the library. A committee to review the handbook will be formed, then it will be OK’d by the council. It was recommended that a document review committee function on a yearly basis. A further suggestion was that a running history be kept at the back of the book, to keep a record of the updates of the handbook as they occur. Pastor Rauch acknowledged and complimented the hard work of this handbook committee.

The secretary’s report was read and approved. The treasurer’s reports for March and April were read, discussed and approved.

Property Committee said that bids have been received for the work to be done at the back of the educational wing and at the side entrance to the narthex. Approval to proceed with this project requires a congregational vote, since the dollar amount is greater than $2,500. Notice will be given and the vote may take place June 15^th. A limit not to exceed $7000, will be proposed.

City officers have been contacted to look at the possibility of repair work on the alleys surrounding St. Paul’s building . The gate to the alley behind the Excel Academy building will not be left closed over a weekend in the future. Kairos Academy does hope to once again use our building for their school during the 2008-09 school year.

Rental Property report brought up the question of obtaining a 5013-C exemption for non-profit organizations, that would keep St. Paul’s from being taxed for the operation of the rental properties. This subject will be further looked into. It was also suggested that ea. Separate rental be kept in its own account, so that we have a clearer picture of what each of the units is doing.

Evangelism Committee told of sixteen new members who have been welcomed into membership in our congregation, with still more soon to be baptized. A possible adult education class will be offered. Dan Fischer has volunteered to help the evangelism committee to find greeters for each Sunday. Cliff Neibarger has resigned from this job. The committee discussed their ideas for methods by which to reach members who might attend funerals of deceased members of St. Paul’s.

Youth Ministry final breakfast for this church year is to be Sunday morning, June 8^th.

Congregational Care Committee presented a written report telling of cards sent, visits made and funerals attended.

WELCA report told of funds received from Thrivent, for the Evelyn Chapman benefit. Attention was called to the food bank donations which will be taken June 15^th. That date is also Fathers’ Day, and a sign-up sheet was sent around to obtain volunteers to bake pies.

The Four Church Farm is now up-and-running. It is in good shape for use during the summer season.

Technical/Website committee has attempted unsuccessfully to install the new software that was purchased for our computers. We are still waiting to hear from those who sold it to us regarding what steps may be taken to correct the problem. A further issue having to do with our church WebPages has to do with protecting the privacy of members. Ron Mai will review all items to maintain privacy, before submitting them to the Blegvad’s for posting.

A report from the group to review the job description for our potential new church secretary was passed out. It was accepted as written, with the exception of the furnishing of healthcare insurance. The item of insurance will be revisited in six months’ time. To date, six applicants have turned in resumes for the position of secretary. Five will be interviewed this week by counsel executives. Their recommendation will then go to the entire council for approval. Action will be taken as soon as possible.

The regular, June council meeting was moved to July first, because of anticipated absences of council members at the usual fourth Monday.

The Congregational Council meeting opened with devotions led by Jim Rengert: We were created by God to dream.

Fifteen council members and 3 guests were present. Council minutes from March were approved, and the treasurer’s report was deferred until the next meeting, due to Sally Finck being away on vacation.

Dick Daly, Crystal Stamper and Jean Hovland reported on their recommendation with regard to the possibility of acquiring a part-time youth minister for St. Pauls. It was felt that this would be a necessary and worthy undertaking. The matter will be placed on the website for congregational information and consideration.

Jean told of a meeting with parents of youth interested in attending the 2009 Youth Gathering in New Orleans. Eight of our young people have expressed an interest in going to the gathering.

A written report from the Property Committee was read. One of the issues had to do with patching the alleys around the church. Russ Hovland will talk with the city engineer about this possibility. Also Excel Academy left gates closed to the alleys over the weekend, and this will be checked into.

The Rental Property Committee is pursuing the matter of rental payments to be made on the 105 Locust St. house.

Congregational Care Committee reported on funerals attended and cards sent out to members.

A small group is one possible way of seeing that funeral services for deceased members are attended. Linda Smart will discuss this with Willis Trainor (Small Groups Chairperson).

WELCA told of a successful Rummage/Bake Sale on the 18^th-19^th of this month. Nearly $500 was raised. The benefit meal for Evelyn Chapman was an event of April 27^th. In excess of $4,000 was raised by a combination of donations and matching funds from Thrivent. The exact manner in which this benefit will be administered is yet to be determined. Council voted to recommend rent payments as an eligible expense.

Technology/Website Committee report was from Ron Mai. Updating the computer on the desk of the church secretary needs to be done. Ron M. and Jens Blegvad are separately checking into expenses for such an undertaking.

We once again discussed the “Wish List” being administered by Ron Howard. Smaller items needed by the various groups within St. Pauls are to be reported to Ron H. One such item would be the portable microphone, which has disappeared.

A letter was read from Wm. Wittman, requesting that existing monies be transferred into the fund for the commissioning of a bell choir piece in honor of the twenty-fifth anniversary of the Jubilate Ringers next year. The vote to do so was in the affirmative.

To date, there are four resumes turned in by people interested in the job position of Church secretary. A job description will be drawn up, and a committee for doing so is composed of Kathie Hayden, Fred Freytag and Ron Howard. The council executive committee will review candidates.

A DVD with a message from Bishop Holloway will be viewed at next council meeting.

Thirteen council members and one guest were present when the March meeting was called to order by Jim Rengert, council president. Devotions were given by the president.

Guest report was from Willis Trainor, who distributed to council members a written report with regard to the Small Groups Ministry. This furnished an update on groups now functioning or slated to start soon. Willis’s paper also carried a report on the progress of the Organ Task Force. We were informed that Chas. Kegg of the Kegg Pipe Organ Co. gave an evaluation of work needing to be done to rehabilitate and/or to replace parts of our present Wicks Pipe Organ. This was a second opinion for the purpose of comparison with suggestions from Mueller Pipe Organ Co. More information will be forthcoming as the OTF continues to function.

The secretary’s report and the treasurer’s reports were discussed and approved. The treasurer’s reportshowed a balance in the checkbook, as of February 29^th of $8,631.18.

Property committee met, and the written report showed that Goodwill has re-waxed some areas of the educational wing. Frank Hupp is replacing screen material for windows in the front hallway. An electrical inspection was done; there is the possibility of adding a few electrical outlets to make less use of electrical cords necessary. The committee will again take up the issue of rehabilitating the nort narthex entrance.

Rental property insurance review sheet was distributed showing that additional coverage has been added by switching to Madison-Collins-Stephens Insurance Co. All rental properties are now with this company. There was discussion about the rental payments at the Locust Street properties.

Evangelism Committee did not meet this month, but Pr. Rauch told of several new members to be received into the congregation on April 20^th.

Congregational Care Committee reported that the committee continues to serve member of St. Paul’s by visiting and taking flowers and communion to shut ins. Easter lilies were delivered to them the week after Easter, and cards were made in Sunday School class and sent out.

A written report was given by WELCA of both past and future activities of this women’s group. The regular meeting for the purpose of electing WELCA officers will be at Damon’s Restaurant, April 5^th—all women of the church are welcome. A rummage sale is planned for April 18-19. A new-member reception will happen April 20. April 27, a baked steak dinner benefit will be served from noon to 2:30, with proceeds for Evelyn Chapman. May 11^th—Mothers’ Day—the men will be responsible for a reception honoring the mothers of St. Paul’s Congregation.

Four-Church Farm report was given by Pr. Rauch, who told of the Easter Sunrise Service held there.

Technology/Website report showed the purchase of a 500 GB hard drive and the OneCare software to back up the church’s computers—both at considerable savings.

A report was given by Kathie Hayden on the synodical leadership meeting at Trinity Lutheran in Downtown Columbus on February 7^th, which she as council vice president and Jim Rengert, council president attended. The meeting was quite helpful and informative.

Council discussed the creation of a congregational “Wish List” to see to the acquisition of needed items for congregational use. Such items as a new Christmas tree (or trees), a new buffer for the property committee and some new replacement televisions were mentioned. Ron Howard will oversee the creation of such a “list”, and if you know of something that should go on that list, please contact Ron.

It was pointed out that due to the illness of our church office secretary, Thelma Trainor has been volunteering time to keep the office up and running. In early April Thelma will need time off for a surgery, and she’s currently constructing a schedule of those to serve in her stead.

Evelyn Chapman’s employment with the church will terminate as of April 30^th. We will be looking for a job candidate and soliciting resumes from within St. Paul’s first; then will look for outside help. The executive committee of council will review the applicants.

Linda Smart complimented and thanked the Jubilate Ringers for playing at the Saturday Easter Service.

Sally Finck thanked all of the musicians who made the Easter Service even more beautiful.

Ron Howard told of attending the Grove City Nazarene service “The Risen Christ” pageant.

Pr. Rauch announced that he and Judy will be celebrating their 40^th wedding anniversary with a trip to Holland to visit family there. They will be away from April 21 to May 1. Supply pastor will be Jeff Gill.

Meeting was called to order by Pres., Jim Rengert, who offered devotions. All but two members were present.

A guest report was given in the form of a letter to the Youth and their Parents, by Jean Hovland, representing the Youth Ministry Committee. It was pointed out that the 2009 Youth Gathering will be in New Orleans, LA, for just one week in 2009 (July 19-28), rather than two sessions as in the past. It is expected that given the shorter time period, spaces for those youth wishing to attend will fill rather quickly. We need to reserve space by September, 2008. St. Paul’s has nine eligible to attend and participate. So far the young people have raised $6000 toward that project. There will be a parent and youth meeting on Wed., March 26^th of this year. Pastor Rauch spoke of the Gathering as a positive enrichment experience for St. Paul’s youth. Council voted to support the youth gathering.

Small Group Ministry is currently using the Lenten study book for various study groups.

The Property Committee is having some of the floor cleaning and waxing re-done by Goodwill.

Rental Property Committee did not meet, but is taking insurance bids for the rental houses.

Congregational Care Committee representative attending the funeral of Frances Grayson. Diane Ganz Sunday School children will be making Easter cards for our shut-ins.

The Technology/Website Committee reported on a program, which could be purchased for minimal cost, that would automatically and regularly back-up items on the church’s computers. It was decided to purchase this program.

Jim Rengert mentioned the meeting for church leaders held February 7^th in Columbus. Bishop Holloway met with people in leadership positions for churches of our synod. A detailed report will be given by Kathie Hayden at next council meeting.

The several Lutheran summer camps are readying for the 2008 summer season. In the past, St. Paul’s has made $100 camperships available to those young people wishing to attend from our congregation. A discount is also available to those who sign up prior to the end of March. This information will be made available in the Forward.

John Graangard mentioned that members should provide descriptions of the services provided by the committees on which they serve. These descriptions will be included in the Church handbook that is being brought up-to-date. Descriptions may be given to John or to Dick Daly.

Kerril Foster called attention to the need for a well-administered master-schedule of the events that are planned to take place on church property. Provisions have been made to help Evelyn Chapman, our church office secretary, keep these activities straight, so that there will be no conflicts of overlapping room usage. If you have questions, please contact the church office.

The meeting was called to order by President, Dick Daly, who offered devotions. New council members, Kerrill Foster, Gary Mayfield and Andy Grangaard were welcomed.

The Guest Report was by Willis Trainor. He spoke and submitted a written report regarding the Organ Task Force meeting January 18th in which task force members received answers from the Muller Pipe Organ Company to questions about the upkeep of our pipe organ. A second opinion will be received in March with regard to this matter. Willis also told of the congregation-wide study for Lent. The book, The phoenix Affirmations: A New Vision for the Future of Christianity, will be used for this study. Books may be purchased for $5, and sign-up sheets for the groups doing this study will be in the church hallway. Further guest report was with regard to the Small Groups Ministry. We were told of groups currently meeting on a weekly or a monthly basis. Suggestions for new small groups are welcomed.

Council proceeded to elect officers for the coming year. New council president is Jim Rengert, and vice president is Kathie Hayden. Jan Rengert will again serve as secretary with Sally Finck keeping the job of treasurer.

Minutes were read and approved, as was the treasurer’s report. Treasurer’s report showed a checkbook balance as of the end of December, 2007, of $16,376.94.

Committee reports: Property Committee reported that the floor cleaning and waxing had been done on January 22^nd. Rental Property Committee is checking into the matter of insurance on rental properties.They also submitted a written report of their agenda for repairs and upgrades to the rental properties. Congregational Care Committee report was by Linda Smart. She told of attending the funeral of Ethel Peck. A written report was submitted from the Youth Ministry Committee which held its last meeting January 9^th. Next Luther League meeting is planned for February 3^rd. The next youth breakfast will be served between church services on February 10^th. The meeting for March will be a movie meeting and in April the group will go bowling. The task force meeting regarding the hiring of a new youth minister will happen on February 13^th at 6:30 P. M. WELCA reported that they had served a luncheon at the time of Ethel Peck’s funeral. Four-Church Farm is going through its winter hiatus. Ron Mai, reporting on the church website told of plans to take pictures of new council members. Staff addresses will be added to the website as will the church annual report. Council reports were accepted.

Under new business…a card of thanks was read to council by Dick Daly for the missionary trip to Armenia by Dick’s wife, Anne and daughter Erin. Dick further gave the rental property committee report (mentioned above). Pastor Rauch told of the purchase of a new Risograph for the church office. The old one was ten years old and had given service of nearly a million copies. Attention was called to a synod-ical event for congregational lay leaders which will be in Columbus on February ninth.

The Roundtable: Russ Hovland informed us that our Licking/Knox County chapter of Thrivent had received an award for excellence. The two-counties receive about $6000/year from Thrivent and St. Pauls gets about $1600. It was reported that the Craft Fair brought in approximately $600 and Thrivent funds of $400 will be added to that for a total $1000 to help the Rose Godenswager family. Tim O’Keefe told of his recent trip to Biloxi, Mississippi, to work with Habitat for Humanity. There were 7 who went from central Ohio. This time they worked on refurbishing an older home ruined by hurricane Katrina. Russ told of the trip he and wife, Jean, made to Tanzania to visit daughter Carey who is a missionary there. St. Pauls was informed of the uses for the $2000 gift to Tanzania from our church.

Property Committee is taking estimates for the repair of the north entrance to the church narthex. They also reported bids received on the stripping and waxing of the floors in the educational wing. Good Will Industries gave the lowest bid, and after some discussion, council voted to give them the job.

Rental Property Committee offered a written report on cement work done at the Locust Street property. A 3-year projection of rental income will be given at next council meeting.

Education Committee also passed out a written report. 45 Christmas shoeboxes were put together by St. Pauls.

The youth breakfast was reported to have earned $1202 which monies will be matched by Thrivent. Also to be matched is a $200 income from the sale of 2008 calendars.

Congregational Care reported the need for folks to deliver 39 of the poinsettias which will grace our altar on Christmas Eve.

WELCA e-mailed a report telling of their December meeting on Dec. 8^th—a luncheon at The Place Off the Square. They further reported on the meal they served when the assistant to our bishop, Terry Morgan, visited St. Paul’s.

Stewardship Committee reported on the Stewardship drive, being done this month. Estimates of giving may be placed in the Youthfully Yellow box in the church narthex.

The Tech Committee reported that our site on the internet is currently up-to-date.

It was noted that the church budget was approved at the December Congregational meeting. Newly elected (or re-elected) council members are Sherry Hupp and Kerrill Foster, Ron Mai, Andy Grangaard and Gary Mayfield.

Changes to the north entrance of the church narthex have been postponed until warmer weather.

It is time for the annual report to be issued. Those reporting on the various activities and organizations within the church should have their information in the church office no later than January 11^th.

The installation date for council members has been set for services the weekend of January 26-27.

A vote of thanks goes to the children and youth of the church, to Judy Rauch (director) and to any others who helped to put on the kids’ Christmas program as the sermon on Sunday, December 16^th. It was a job well done and enjoyed by all.

Pastor Rauch, speaking on behalf of the council and other church members, thanked Dick Daly for his outstanding service as council president during the year 2007.

Devotions were led by Council President, Dick Daly. No guest reports were presented.

Committee Reports were given. The Property Committee received one estimate for the refurbishment of the north-side door entrance to the Church Narthex. Three estimates have been received to strip wax and apply five coats of wax to the first-floor hallway of the education building, Danford Hall, kitchen, nursery, and upstairs hallway. Approval of these projects was tabled until the December meeting in anticipation of additional estimates. Evangelism Committee: President Daly gave Temple Talks at the November 10 and 11 services discussing the Coalition of Care and the Community Dinner. St. Paul’s is working on a way to recognize guests and visiting family members during Church services. Congregational Care Committee: Forty-eight fruit trays and 10 food baskets were assembled and delivered. Youth Ministry: A Luther League Event Calendar has been developed for the entire year. The Luther League has been separated into three age groups: 3-5^th grades, 6-8^th grades, and 9-12^th grades. The leagues will meet from 3-5 P.M. on the first Sunday of the month at the Church unless otherwise determined. The meetings will begin with group devotions followed by the planned activities for the respective age groups. Tim O’Keefe mentioned the possibility of joining with other congregations to form a youth group (16 years and older) to travel to Biloxi, Mississippi, this summer to assist with Habitat for Humanity. Jean Hovland is selling “2008 Scripture Calendars” to benefit the Youth Gathering fund. WELCA: A luncheon was held for 29 individuals on November 15 following the Thanksoffering Church Service. The WELCA Christmas luncheon is December 8^th at the Place Off the Square from 11:30-1:30 at a cost of $10 per person. All women of St Paul’s are invited. Contact Julie Ingram at 345-8564 for reservations. The WELCA “Mitten and Hat” Christmas tree will be placed in the hallway between the Lobby and the Narthex. The plumbing at the Four-Church Farm is being winterized in preparation for the colder months. The other congregations will be responsible for closing the farm for the winter. Ron Mai stated that pictures of the Thanksgiving help with the fruit trays and food baskets have been posted to the St. Paul’s website. Also, all sermons are up to date.

Under Old Business, the St. Paul’s Anti-Harassment Policy was approved. The policy includes: definitions of harassment, procedures for dealing with clergy and rostered church leaders, grievance policy, procedures for filing a harassment grievance, and education and training. Posters will be placed throughout the church explaining the policy; there will be workshops for St Paul’s employees, lay leaders, and volunteers; and third parties who make use of the church facilities will receive the harassment pamphlet with the church-use request. The Proposed 2008 Budget was approved and will be voted on by the Congregation during the November 15 and 16 services. The Congregation Council Slate of Nominees to begin service on the Congregation Council beginning in January 2008 was approved to go forward to the Congregation for a vote during the November 15 and 16 services. Fifteen St. Paul’s volunteers assisted at the November 14 Community Outreach Dinner where 340 people were served. St. Paul’s continued involvement in the community dinners will be as a co-host where our volunteers will assist with food preparation, serving, and cleanup. Therefore, St. Paul’s will not be hosting a community dinner in January. The dinners will continue to be held at First Methodist Church on the second Wednesday of each month.

New Business dealt with the December 9^th Synod Visitation by Reverend Terry Morgan, Assistant to the Bishop of the Southern Ohio Synod for our area, to meet with our congregation and preach at both services. The December Congregation Council Meeting will be December 17 at 7:30 P.M.

During the Round Table, Tim O’Keefe stated he would be returning to Biloxi, Mississippi, in January to continue his work with Habitat for Humanity. Pastor Rauch thanked all those involved with developing the St. Paul’s Anti-Harassment Policy for their outstanding work: President Daly, Kathy Hayden, Ron Mai, and Ron Howard.

Congregational Council met Monday evening with seventeen members and two guests in attendance.

Guest, Willis Trainor, reported on Small Group Ministry and on the Pipe Organ Task Force. The task force met earlier in the month with organ technician, John Mueller, to assess condition of our Wicks organ. A full report on task force recommendations may be expected after the first of the year.

Guest, John Jordan, told of plans being considered for repair and enhancement of the side door entry to the church narthex. This is in response to a gift received from Betty Moore that is earmarked for this purpose. Drawings of proposed plans were distributed and studied by council members.

Committee reports were given. Rental Property committee reported that there is now a renter in the 105 Locust St. apartment—Diane, daughter of our church office secretary, Evelyn Chapman. The Evangelism committee is focusing on making the church building even more hospitable to visitors. Congregational Care committee is readying to put together Thanksgiving fruit baskets for the sick and shut-ins. Youth Ministry met and is inviting volunteers to work with our youth; those interested in doing so should let Crystal Stamper know. WELCA has served a recent bereavement luncheon, and has cancelled the November benefit meal that was planned. This was to have helped the Godenschwager family as they needed a van wheelchair lift for daughter, Rose. A government grant has covered this expense for them. The WELCA Christmas luncheon is to be Dec. 8^th at the Place Off the Square. Four-Church Farm is winterizing and will soon be closing the farm for the cold months. Technology/website committee has updated the church web page.

Under Old Business, an agreement with Excel Academy has been drawn up and approved. Jackie Sainsbury is now our duly hired sexton, under direct contract with St. Paul’s Church. The group considering the feasibility of acquiring a part time youth minister and family co-ordinator met this month and hopes to bring a recommendation to council after meeting with our youth leaders. The next Community Outreach Dinner is to be Nov. 14^th. Eight or nine members of St. Paul’s helped to serve the Oct. dinner and approximately 243 people were served. It takes around 40 people being involved to put together a successful meal, and if we can find a sufficient number to take part in the planning, St. Paul’s will be in charge of the January meal.

New Business had to do with the proposed church budget for the new year. Please be in touch with Diane Ganz if you belong to a committee having a monetary request that should be included in the new budget. The nominating committee needs to find folks willing to run for congregational council. Two men and three ladies will be either retiring from council or running for re-election. Please volunteer, if you would be able to serve the church in this way. Dick Daly is the contact person.

During the roundtable discussion, attention was called to the November 15^th Thankoffering church service and luncheon to be held here at St. Paul’s. Pastor told of his attendance at the installation of Kurt Kusarow, former intern at our church, as bishop of the South Western Synod.

Summarized Report

Council met Monday evening, September 24^th, 2007, with all members in attendance except Russ Hovland and Tim O’Keefe, who were in Louisiana working on housing for the 2005 flood victims.

President, Dick Daly opened the meeting with devotions, and the secretary’s and treasurer’s reports were approved. The guest reports were from Willis Trainor. A new Small Group will offer a Snack-and-a-Movie evening, beginning in October. His further report was on the church organ task force which will be meeting soon to determine steps necessary for the maintenance of our Wick’s pipe organ.

The property committee told of the Kairos Academy intentions for their modified use of our church facility this school year. They will need fewer rooms than last year. Excel Academy, which now uses the former city school building abutting our church back parking lot, is now taking bids for improvements to said parking lot; this is in exchange for use of the lot during the week.

Rental property committee reported that former renters at 105 Locust St. have moved out and the apartment is being cleaned in preparation for future tenants.

Evangelism committee noted that Temple Talks are being given each Sunday and that new church brochures have been and are being distributed.

Congregational Care said that 90 cards (birthday, get-well, etc.) have been mailed to various members this month. A volunteer is needed to take blood pressure readings on first Sundays, since Loretta McCollum will be moving away.

WELCA informed us of their benefit dinner, scheduled for Sunday, November 4^th. Monies raised will be matched by Thrivent and go toward the purchase of the lift for the Godenschwager van—for Rose.

A special program will be offered during church service on that November 4^th date, by our choir. The Music & Worship committee reported on plans to sing the “Te Deum” of Mark Hayes, complete with orchestra.

The 4-Church Farm hog roast was a success notwithstanding the rainy weather that Sunday. It was moved to the Youth Center of St. John’s Lutheran Church. Some projects in connection with the winter closing of the Farm, will be completed at a workday scheduled for Thursday, the 27th.

The Technology/website committee reported an amazing 10,344 unique visitors to our church website, which continues to be brought up to date.

Fred Freytag and Kathi Hayden were thanked for their work on the contract for our hiring of sexton, Jackie Sainsbury, October first. Council voted to accept the contract. Fred mentioned the need to review overall policies affecting all church employees. Ron Howard will be working toward this end along with Fred and Kathie.

Specifics with regard to the Kairos Academy use of our facility for their school were discussed.

The youth ministry committee will be meeting with Ben Rule, October 1^st to brainstorm about the possibility of acquiring a part time youth minister. Ben has served full time at the Upper Arlington Lutheran Church, and his input will reflect experience with such an undertaking.

A temple talk was given regarding the new community outreach dinners. St. Paul’s helped serve the first dinner Sept. 12^th, and will continue contributing time and volunteers toward this project. Council members who attended the Wed. dinner reported great success with about 220 in attendance.

The anti-harassment committee has been meeting to formulate policy, and hopes to have a report ready for next council meeting.

Excel Academy requested use of our church kitchen, for preparation of noon meals for their students. They would only use our kitchen until their new one is completed. Council felt that this could not work well, given the need for church use for various functions such as funerals. For that reason council regretfully declined the request.

It is time to formulate a new church budget for the year 2008. A committee was appointed for this work, and will report at the October meeting.

Another year-end necessity is the need for a nominating committee to find candidates to serve on council in the coming year. Those completing their terms are Sherri Hupp, Diane Ganz, Fred Freytage and Ron Mai—who will be finishing their first term of service. Richard Daly will complete his second term.

Our church Quilting group wishes to have a craft fair in early January—this activity needed council approval and such was granted.

A fund has been started to refurbish the north, handicap ramp that leads to the entrance of the church narthex. The property committee is expected to make recommendations with regard to this at October council meeting.

A written report was given out containing statistics pertaining to the Licking County Coalition of Care.

It was pointed out that there is a need to replace the current (and dilapidated) guest register at the front door of the church. A new book will be purchased.

The August meeting of the church council was in Danford Hall, Monday evening, August 27^th with 14 of the 16 members plus pastor Rauch in attendance. Devotions were given by council president, Dick Daly. The minutes and the treasurer’s reports were approved

Small Groups – the basement refurbishing by the Helping Hands small group is 99% completed.

Property—Excel Academy, who has purchased the former Newark city school property at the rear of our

parking lot has offered to re-surface and mark the parking lot in exchange for use during the week. This

Rental Property—a water problem with the back walkway of the Locust Street property is to be corrected to

prevent rainwater from running down into the basement stairwell. One estimate has been received and

more are being sought. The newer renters at the 105 Locust address have moved out.

WELCA report was by Julie Ingram who reported a board meeting held Aug. 8^th. The Fall Benefit has

been moved to Nov. 2nd. $1625 is now available from WELCA for the purchase of pew cushions for the

Pastor pointed out that the Four-Church Farm hog roast will be an event of September 9^th at 3:30 PM. This date

Stewardship committee will be doing an “estimate of giving” drive at its usual time during the church year;

this activity has been divorced from the annual Time & Talent which has already taken place.

Ron Mai gave the Technology/Web Site report, drawing attention to the necessity for keeping current.

It was reported that Kairos Academy will once again be using our church building, but use will be different

from last year. Exact manner of use is still pending, but is expected to be less.

Ron Mai reported on the new church brochure, which has been put together to detail church activities and

schedules. This brochure should be available by Rally Day to all members, potential members and

Time & Talent compilation of volunteers is now finalized. Mailings have been sent to 33 co-ordinators in

80 categories. A goodly number of volunteers have come forth. Please keep Vicci Walters informed of

The report on the hiring of our sexton, as an employee of the church was given, and details of her job

St. Paul’s handbook continues to be worked on by the committee, and the contents list, finalized.

St. Paul’s volunteers are needed to help serve the Community Outreach Dinner Monday, September 12^th at

First United Methodist Church. Dinner will begin at 5 PM. It was suggested that our volunteers wear

Dick Daly read a letter from Jean Hovland in which she suggested the hiring of a youth and family co-

ordinator. Council was urged to think upon this and to be in touch with Dick with regard to this matter.

A group will meet to discuss, and this will be put on the agenda for next council meeting.

Tim O’Keefe and Russ Hovland plan to journey to Biloxi Mississippi to work with Habitat for Humanity

Pastor Rauch told of the Coalition of Care need for new office space. Such space will be made available to

them, with various downtown foundations making it possible for C of C to rent it for $1/year.

Dick Daly told that his wife, Anne and daughter, Erin, have returned from their mission trip to Armenia.

The meeting was opened by the president, Dick Daly, who gave devotions and a prayer. Just as did Mary Magdalene, we must be able to recognize Christ wherever He may appear.

Copies of the Church Constitution & By-laws were passed out to each council member.

The guest report was given by Willis Trainor on small-group activities. He said that the Church Helping Hands group has the basement renewal project about 80% completed.

The secretary’s report had been read, and changes were noted. Ron Mai made the motion (#1) to accept this report. Second was by Fred Freytag. Voted. Passed.

Treasurer’s report was discussed for both May and June. The checkbook balance as of June 30 was $8,879.68. There was some question that the deposits and income are not always the same. Sally Finck will give us an answer with regard to this at the next meeting. Motion (#2) was by Kathie with a second by Jim, that both reports be approved pending the results of the above-mentioned inquiry. Voted. Passed.

Property Committee – A written report was sent out to all council members. Russ suggested that both the property and the rental properties committee, should work together to deal with resolving any issues raised by changes that may occur subsequent to the recent purchase of the former elementary school by Excel Academy.

Rental Property Committee reported that the door had been installed, the shrubs trimmed and the donated clothes dryer set in at the Locust Street rental apartments.

Education Committee – The annual Vacation Bible School was held July 8 through 13. Approximately 30 youngsters attended on a regular basis. It was also stressed that Sunday School teachers are needed.

Youth Ministry Committee – did not meet, but we were told of an August 12^th picnic that will soon take place.

Worship Committee – also did not meet. However, Pr. Rauch informed us of the death of Earl Utterback, father of our church organist. Pastor will be attending the funeral Tuesday, July 24, and will be taking with him memorial monies given by the Covenant Choir, et al.

Four-Church Farm – plans the annual something-roast (which will be hog this year). This event will occur at the farm September 9^th.

The Technology/website report was given by Ron Mai, who called to our attention the fact that the website address now appears in our Sunday bulletins. A new slide-show may now be viewed at the church website, showing Pastor’s visit to the ordination of Carey Hovland in Tanzania.

Motion (#3) was by Ron Howard, with the second by Ron Mai, to accept the committee reports. Voted. Passed.

Old Business: Pastor Rauch read a letter from the director of the Kairos Academy. Kairos has made a donation to St. Paul’s for their use of some of our church rooms for school purposes during this past year, and they hope to make a further donation of $400, by the start of the 2007-08 school year. It is as yet undetermined if Kairos will be utilizing our facility next school year.

Vicci Walters reported on the Time & Talent sheets. We were given a rough draft of the results. A letter of explanation will be sent our to the directors for each category of service, and information will be available to them, regarding those who wish to serve, by the Rally Day deadline. Rally Day is September 9^th.

We had a report on the church brochure now being compiled. Those working on this project are to meet Aug. 3^rd. This brochure should be ready also by the Rally Day deadline.

Jim Rengert told of the necessity for raising church insurance coverage from $3,600,000 to $4,000,000.

We discussed possibilities for St. Paul’s participation in the community outreach dinners to be held once/month at First United Methodist church, beginning in September. Diane G. and Dick D. told of their visit to such a community dinner, and gave their impressions of the event. If we choose to participate a couple of months out of the year, we will need a co-ordinator. An article will go out in The Forward about this potential activity, and we will personally discuss this with others in the congregation to get their reactions to such a participation.

Pastor told of one of our parishoners, Adam Kaiser, who is interested in entering the ministry. Tests are given prior to becoming a seminarian, and a letter from our bishop requested that St. Paul’s cover the $400 expense for such a test. Kathie Hayden moved (#4) that we take the expense money from our seminary fund. Ron Howard seconded the motion. Voted. Passed.

He uses this resource for helping those from our congregation in need of some financial support.

Others who request help, but are not St. Paul’s members, are aided by the Coaltion of Care.

Dick thanked WELCS for the deserts that they furnished for the Coalition of Care picnic yesterday (July 22).

Dick told us that his wife Anne and daughter Erin will be leaving for their mission to Romania this Friday (July 27).

SUMMARY

Congregational Council met Monday evening, June 25, with 14 council members and one guest in attendance. Meeting was called to order by the president, Dick Daly.

A guest, Ellen Wilken, from First United Methodist Church of Newark was present, and briefly outlined a community outreach program which will be sponsored by their church beginning in September. They will be offering a Wednesday evening dinner and activity session once/month to the entire community and especially to the needy within the community. She asked that St. Paul congregation consider being a part of this outreach in whatever way we see fit. Ellen cited the statement “Societies are known by how well they help the poor.”.

A written guest report was from Willis Trainor regarding new and existing Small Group Ministries. He also suggested the formation of a committee to see to the long-term care or St. Paul’s Wicks pipe organ. This committee will consist of Willis, Russ Hovland, Tim Utterback, Judy Rauch, Kathy Jordan, Jan Rengert and Ruth Watson.

Secretary’s minutes were approved. Treasurer’s report was distributed by Ron Mai, in the absence of the treasurer, Sally Finck. It was decided to table approval of the report until next meeting. We were told that an audit of the books has been successfully completed by Anne Mayfield, and that all is in order.

Committee reports were given by the property committee, the rental properties committee, the education committee, the committee for congregational care, the youth ministry committee, WELCA and the 4-Church Farm. Within these reports, we were reminded of our Vacation Bible School taking place from July 8^th through the thirteenth. We were informed of the WELCA benefit to be held in the fall for the purpose of raising monies toward a wheelchair lift for the Godenschwager family van. These committee reports were approved.

Under old business, we were brought up to date on the decision of the church insurance committee, to carry insurance coverage with Erie Insurance. This coverage will cost St. Paul church $3100 less than it would have had we continued with our former insurance program.

We were told that 65 Time & Talent sheets have been turned in. Vicci Walters volunteered to help with going over and correlating these sheets so that the new volunteer services will be in order by Rally Day.

There was brief mention of the church brochure being put together for visitors to our church and to those interested in becoming members. It’s hoped that this will also be in place by Rally Day.

New business was a discussion of the report from Ellen Wilken. We will postpone action on this matter until Pastor Rauch returns from Tanzania.

Roundtable discussion: It was decided that it would be apropos to send some congratulation to our former intern, Kurt Kueserow, who has been elected bishop of the Southwest Pennsylvania District of the ELCA.

Russ suggested that the church phone number and website address appear on each church bulletin.

Dick Daly reported on the awarding of the first Daly Scholarship which was awarded at the Granvilll High School Graduation last month, and thanked Fred Freytag for his chairing of the May council meeting